Community College of Allegheny County (CCAC)

Community College of Allegheny County

ITS: Procuring New Technology

Have you checked to see if space modifications are necessary to accommodate your technology acquisitions? Do you have ample electrical supply to support the use of technology devices? You must involve the Facilities Department in your planning prior to contacting the ITS staff for technology planning. The Facilities department can also consult with you to prescribe the amount of square footage required for a computer classroom, and provide information on standards for classroom furniture.

Classrooms and Offices

CCAC has set a minimum standard configuration for all computers and peripheral devices. All College PC’s are installed with a basic image, which includes Windows Operating System, Microsoft Office, Internet Explorer, Trend Micro Office Scan, Acrobat Reader, Windows Media Player, and Real Player. ITS technicians will install additional software on a PC, if it is compatible with College standards and the appropriate license is maintained for the software. The ITS Department will require a copy of the license agreement.

  • See procedures for installing additional hardware or software in classrooms and labs or in offices.
  • See Hardware for standard specifications for PCs
  • See Peripherals for standard specifications for printers, digital cameras, flash drives, data projectors, scanners, etc
  • See Software for information on standard installation
  • See Network Servers for information on procurement of servers.

Data and Phone Wiring

Wiring requests for new telephone or data lines and moving existing telephone or data lines must go through the ITS department.  Actual costs are determined by the distance to the closest wiring closet. Installation cost includes labor, wire, jacks, connectors, termination and testing. Requests must be approved by your business manager before work can be scheduled.  All phone installations are debited to your budget.

What tools do you need?

CCAC has set a minimum standard configuration for all computers and peripheral devices. All purchase requests for new hardware must be approved by the ITS Field Director to ensure compliance with these standards.

Compatibility and Compliance

All hardware and software purchases must be compatible with the current operating system and compliant with copyright laws.  This is important to ensure that all College technology can be effectively supported by the ITS staff.

Please note that purchasing equipment outside of College standards will mean that ITS cannot fully support your equipment.

Who pays for all this?

Information Technology Services supports only the costs of Enterprise-Level (College-wide business process) systems. All other purchases of hardware and software are the responsibility of the department or campus. Your department is responsible for the purchase of all discipline-specific software, software licenses, desktop printers and printing supplies, blank CDs and floppy disks, etc. Departments are also responsible for supplying color toner for networked color printers. All purchases must be approved by the Campus/College Office Business Manager prior to installation/maintenance requests.

Why plan ahead?

Much work has been done to ensure a safe, supportable and reliable computing environment at CCAC. If you are planning for future technology directions within your department or campus, or are writing grants for additional funding which includes technology products, please include the ITS staff in your early planning. You also need to make sure you’ve built in enough time for planning, installation, and testing of technology implementations. We can provide consultation and guidance for those early decisions, which will enhance the procurement, installation and support of those systems down the road.