Community College of Allegheny County (CCAC)

Community College of Allegheny County

AFT - Article XX: Employment Arrangements

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A.          TEACHING EMPLOYEES

           1.       FACULTY CAMPUS HOURS

When teaching Employees are not scheduled for classes, office hours, College committees, or other required College meetings, they are not required to be on campus.  College officials may call on faculty members when necessary in emergency situations. Employees may be required to participate in no more than two (2) hours of College meetings per week during the regular academic terms.

Each teaching Employee shall maintain a minimum of five (5) office hours per week.  Normally, office hours will be scheduled on at least four (4) days during the regular academic terms.  Employees normally shall not be required to maintain office hours on days when they are not scheduled to teach.

In situations where a faculty member teaches at more than one (1) site or in more than one modality,  he/she is encouraged to schedule a proportionate number of office hours at that site or within that modality. At least two (2) office hours must be scheduled on her/his home campus.

2.       STANDARD EMPLOYMENT ARRANGEMENTS FOR TEACHING EMPLOYEES

a)       Ten (10)- month teaching Employees will normally be required to teach two (2) semester terms (Fall and Spring) each academic year.

b)       Twelve (12)-month teaching Employees will normally be required to teach two (2) semester terms (Fall and Spring) and a Summer term each academic year.

c)       The College may call upon ten (10)- and twelve (12)-month Employees for registration, ad hoc committees, College and campus department and division committees, accreditation, Collegewide surveys, College and campus meetings, in-service training, orientation, and department/division meetings beginning the Monday of the week preceding the week in which classes  begin each semester.
d)       The regular academic semesters and the Summer term shall end, with respect to a teaching Employee's duties, after the Employee's last scheduled final examination provided that grade reporting procedures and Review and Appeals Boards have been completed.  During the period between semesters, Employees may be required to be on campus only for compelling and unavoidable reasons.

3.       DEPARTMENTAL ASSIGNMENT

a)       All Employees shall be assigned to one (1) department for administrative purposes, and all of their professional work assignments shall normally be within that department.  An Employee's departmental assignment shall be duly noted in her/his personnel file.

b)       Should an Employee teach a majority of her/his course load in each of two (2) or more consecutive semesters in a department other than the one to which he/she is currently assigned, in the third consecutive semester in which this occurs, the department assignment shall be changed and duly noted in her/his personnel file, after notification of such is given to the affected Employee.

c)       Employees shall not be required to teach or work in departments other than their assigned departments for more than two (2) consecutive semesters unless it is necessary to complete their full-time teaching loads.

4.     GUIDELINES FOR SCHEDULING OF TEACHING EMPLOYEES

a)   While the College maintains the right to set schedules, it agrees to exercise that right in the following manner:

(1)     The Campus chief academic officer shall work cooperatively with individual departments and the Department Head in the determination of day, evening, Saturday, Sunday, media and Summer course offerings taught both on campus and at off-campus locations and number of sections.

(2)     The Department Head, in consultation with The Department, shall draw up a tentative list of courses and sections based upon past and projected enrollment and student needs.  The Department Head shall then submit this tentative list to the Campus chief academic officer for her/his approval.

Upon approval these courses and sections will become the Master Course Schedule which will then be used to construct tentative individual teaching schedules in accordance with the following:

(a)     Tentative individual teaching schedules shall be drawn so as to permit, within reason, Employees to engage in scholarly, professional, and/or other pursuits in their fields, and to permit handling of unusual personal circumstances.

(b)     To the extent practicable, from term to term, Employees shall be permitted to elect courses different from those they have been teaching but for which they are qualified.

(c)     Except for such practica and laboratories as are scheduled for more than three (3) consecutive hours, normally no Employee shall be required to teach more than three (3) consecutive hours (unless the Employee so requests and the College agrees).

(d)     No Employee shall be required to teach for a time period exceeding eight (8) consecutive hours.

(e)     No teaching Employee shall be required to teach a distance learning course.

(f)      No teaching Employee may be required to teach a class which extends after 5:00 P.M. or any Saturday class unless it is necessary to complete her/his full-time teaching load.

(g)     To the extent practicable, when an Employee is scheduled to teach evening courses as part of her/his full-time teaching load, such Employee shall not be assigned a second evening course until all qualified Employees in that discipline have been assigned one (1) evening course under the same conditions.  This procedure shall apply sequentially, on a continuing and equitable basis, regardless of seniority, as numbers of such classes increase.

(h)     Except at the Employee's written request and exclusive of overage, a minimum of eleven (11) hours shall elapse between the end of the Employee's last regularly scheduled class or work hour and the first regularly scheduled class or work hour on the following day.

(i)       All courses for each full-time faculty member will appear on the Master Schedule.  The campus will not place any part of a full-time faculty member's schedule on "Hold" or cancel any part of her/his schedule without consultation with the Department Head.

(j)    All teaching Faculty shall be scheduled to teach at least one (1) traditional course during the fall and spring semesters.

b)   Individual teaching schedules shall be submitted to the Campus chief academic officer for her/his review, including compliance with the foregoing, and approval.  These schedules shall provide for the due consideration of the impact of class size, workloads, number of students, student needs and qualifications of department faculty for course assignments.

(1)   Faculty who create a new course or who convert an existing course to a different modality, such as an on-campus course to video conferencing or internet course, shall have the right to teach that course the first two semesters it is offered. Subsequently, an intra-campus course will be staffed per departmental procedures and will be handled as are all other teaching schedules in accordance with the Collective Bargaining Agreement.  A faculty member shall not be scheduled a DL course that is not part of a campus program’s course offering(s) unless mutually agreed upon between the College and the Federation.

(2)   Every effort shall be made to include a sufficient number of sections so as to provide a full-time workload for each Employee not subject to or affected by a displacement or a transfer growing out of a displacement situation.

(3)  In the event approval of an individual teaching schedule is denied, the reasons in writing shall be given to the affected Employee and the Department Head, and the matter shall be resolved in person among the Campus’s chief academic officer, the Department Head and the affected Employee.

c)    To the extent practicable, confirmation of tentative individual teaching schedules shall be given to the Employee(s) at least thirty (30) days prior to the end of the preceding term, but in no case later than the last day of classes of that term.  Should circumstances necessitate that changes be made, such changes shall be effected in person with the Department Head and the affected Employee(s).

d)    No 10-month teaching Employee shall be required to teach more than thirty (30) credit hours per academic year or eighteen (18) credit hours per semester.

e)       No 12-month Employee shall be required to teach more than thirty (30) credit hours during the Fall and Spring semesters, eighteen (18) credit hours per semester, or more than ten (10) credit hours during the Summer term.

f)        Current practices regarding the scheduling of Employees in art, horticulture, culinary arts, and construction, engineering, and automotive technologies shall remain in effect for the duration of this agreement.

g)       A teaching Employee shall not be scheduled to teach more than three (3) preparations in any one (1) semester.  When necessary to complete a normal teaching load, a fourth preparation may be assigned, and the affected Employee will receive a two hundred fifty ($250) dollar stipend for the fourth preparation.  In no case shall a fifth preparation be assigned.  If the Employee elects a fifth preparation and the College agrees, the affected Employee will receive a two hundred fifty ($250) dollar stipend.

(1)   For the purposes of this Article, the term preparation shall specifically exclude laboratory sections and practical or other quantitatively or qualitatively similar activities.

(2)   In cases in which two (2) or more courses are scheduled simultaneously, the Employee shall be credited with only one (1) preparation.

(3)     Neither the College nor the Employee shall manipulate a teaching schedule so as to create  extra preparation payments or deny payment for legitimately scheduled extra preparations.

h)       No Employee teaching in the areas of Physics, Chemistry, and Biology, shall be required to teach more than thirty-four (34) contact hours per academic year.  Where the Employee is required to teach more than seventeen (17) contact hours per semester or thirty-four (34) contacts per two semesters, he/she shall be compensated according to the credit equivalent matrix in paragraph 12 below.

i)         No Employee teaching in the area of Allied Health and Nursing shall be required to teach more than thirty-six (36) Credit Equivalent Hours (CEH).

(1)  CEH Units will only be assigned to those activities in which the Employee is scheduled with the students the total time of the activity. Each student lecture and laboratory hour will be equal to one (1) CEH.

(2)  Where an Employee in the areas of Nursing and Allied Health is required to teach more than thirty-six (36) Credit Equivalent Hours per academic year, he/she shall be compensated according to the credit equivalent matrix in paragraph 12 below.

(3)  Other non-instructional work such as program director, clinical coordinator, clinical supervisor, program assessment, curriculum development or similar duties will be determined by the appropriate administrator on a credit basis and these credits converted to CEH units according to the matrix in paragraph 12 below.

j)         Course Facilitators for Nursing may be taken as a reduction or an overage.  The amount would be based on actual student enrollments in the first week of classes for each semester utilizing the Matrix conversion table. The following formula would be utilized:

     Students

   Credits  

   CEH  

 Hours Worked  

0-75

1.5

1.8

3.75

76-125

2.0

2.4

5.0

126-150+

2.5

3.0

6.25


Program Coordination for Allied Health may be taken as a reduction or an overage.  The amount would be based on actual student enrollment in the first week of classes for each semester utilizing the Matrix conversion table.

Students

CEH/s

1-15

1.8

16-34

3.3

35-44

4.8

45-54

6.0

55-64

7.2

65-74

8.4

75-84

9.6

85-94

10.8

95-104

12.0

105+

13.2

Number of sites visited per week (maximum of 6) _______ Sites x 0.75 ______ CEH/s

k)  FULL-TIME SCHEDULES ONLY

         MATRIX

l)       Any teaching Employee(s) currently employed on a twelve (12)-month basis shall not be required to change her/his employment arrangement to a ten (10)-month basis.  Such Employees may request employment on a ten (10)-month basis.  Unless there is a reasonable basis for denial communicated in writing, the College will honor such requests, if a ten (10)-month position is available.

B.  COUNSELORS, LIBRARIANS AND AUDIO-VISUAL SPECIALISTS

1.     HOURS OF WORK.

a)       Counselors shall not be scheduled to work:

(1)        More than thirty-seven and one-half (37 1/2) hours weekly including time for professional development.   Conflicts in scheduling time for attendance at professional activities shall be resolved on the basis of seniority and thereafter, from term to term, such preferences shall be met sequentially, on a continuing and equitable basis regardless of seniority.

(2)        More than five (5) days weekly.

(3)        More than seven and one-half (7 1/2) consecutive hours a day exclusive of mealtime.  Except that when an Employee is scheduled for less than a full day, the hours not worked will be scheduled on one (1) or more of the other four (4) days worked in that week.

(4)        Saturday and Sunday in one (1) week.

(5)        More than one (1) evening in one week.
The above conditions may be waived if the Employee so requests in writing and the College confirms in writing.

b)       Librarians and Audio-Visual specialists shall not be scheduled to work:

(1)     More than thirty-seven and one-half (37 1/2) hours weekly.  Two and one-half (2 1/2) hours of this time, as scheduled between the Employee and her/his supervisor, may be spent in unassigned, self-directed professional activities.  Conflicts in scheduling the two and one-half (2 1/2) hours of professional activities shall be resolved on the basis of seniority and thereafter, from term to term, such preferences shall be met sequentially, on a continuing and equitable basis regardless of seniority.

(2)    More than five (5) days weekly.

(3)    More than seven and one-half (7 1/2) consecutive hours a day exclusive of mealtime. Except that when an Employee is scheduled for less than a full day, the hours not worked will be scheduled on one (1) or more of the other four (4) days worked in that week.

(4)    Saturday and Sunday in one (1) week.

(5)    More than one (1) evening in one week.

The above conditions may be waived if the Employee so requests in writing and the College confirms in writing.

c)         Such Employee, who agrees to work in excess of thirty-seven and one-half (37 1/2) hours in one (1) week shall be granted compensatory time which may be cumulative, but may not exceed thirty-seven and one-half (37 1/2) hours. Compensatory time must be taken by the end of the semester following the semester in which it was accumulated.

 2.    STANDARD EMPLOYMENT ARRANGEMENTS

a)       Counselors, Librarians and Audio-Visual Specialists shall be assigned and be eligible for promotion in rank.

b)       Any Counselor, Librarian, or Audio-Visual Specialist currently employed on a twelve (12)-month basis shall not be required to change her/his employment arrangement to a ten (10)-month basis.  Such Employee(s) may request employment on a ten (10)-month basis.  Unless there is a reasonable basis for denial communicated in writing, the College will honor such requests, if a ten (10)-month position is available.

c)       Any Counselors, Librarians or Audio-Visual Specialists hired during the term of this Agreement may be appointed on a ten (10)-month or twelve (12)-month basis at the College's discretion.

d)     Counselors, Librarians and Audio-Visual Specialists may request or may be assigned teaching assignments (equivalent to the credits for that course) in departments where they are qualified and meet minimum criteria for placement or within their own discipline.  Such teaching assignments shall be mutually agreed upon by the Employee and her/his immediate supervisor.  Normally, the teaching assignment shall be treated as an overage with any required make-up time rescheduled by the appropriate supervisor in consultation with the Employee.

e)     Written job descriptions shall be maintained for each Counselor, Librarian, and Audio-Visual Specialist. The job description shall contain those duties which are of a skill level or area of responsibility appropriate for such position.  Such job descriptions shall be sent to the appropriate Employee(s).  Any change in job descriptions shall be discussed with the Employee(s) and any new or changed job descriptions shall be sent to the Federation.

3.    SCHEDULING

While the College maintains the right to set schedules, such Employees shall work together with their Department Head if designated, or immediate supervisor, as applicable, in the scheduling of work assignments.  This shall be done, within reason, so as to permit the Employee(s) to engage in scholarly, professional, and/or other pursuits in their fields, and to permit the handling of unusual personal circumstances.

To the extent practicable, confirmation of tentative individual schedules shall be given to the Employees at least thirty (30) days prior to the end of the preceding term or Summer session, but in no case later than the last day of classes of that term or session.  Should circumstances necessitate that changes be made in individual schedules by the College, such changes shall be effected in consultation with the Department Head, or immediate supervisor, as applicable, and the affected Employee(s).

4.   MISCELLANEOUS

a)       Except on an emergency or occasional basis, Librarians shall be on duty at all times when the main library is open.

b)       No employee shall perform professional counseling nor have the title of "Counselor" unless such employee is approved by the Counseling Department.

c)       Counselors, as part of their professional responsibilities, will work with student orientation and participate in early intervention initiatives.

C.   EDUCATIONAL TECHNICIANS

1.       HOURS OF WORK

a)       Such Employees shall not be required to work:

(1)   More than thirty-seven and one-half (37 1/2) hours weekly.

(2)   More than five (5) days weekly.

(3)  More than seven and one-half (7 1/2) consecutive hours a day, exclusive of mealtime.  Except that when an Employee is scheduled for less than a full day, the hours not worked will be scheduled on one or more of the other four (4) days worked in that week.

(4)     On consecutive Saturdays and Sundays.

(5)     More than one (1) evening in one (1) week.

The above conditions may be waived if the Employee so requests in writing and the College confirms in writing.

b)    Such Employees who, with the approval of the College, work in excess of thirty-seven and one-half (37 1/2) hours in one (1) week will be paid overtime on the following basis:

(1)     Hourly wages or compensatory time off at straight time will be paid for the first two and one-half (2 1/2) hours of overtime worked in one (1) week.

(2)     Hourly wages or compensatory time off at time and one-half will be paid for all hours over forty (40) in any one (1) week.

(3)     Compensatory time off in the place of wages may be taken if the Employee so prefers.

2.   STANDARD EMPLOYMENT ARRANGEMENTS

a)       Any Educational Technician currently employed on a twelve (12)-month basis shall not be required to change her/his employment arrangement  to a ten (10)-month basis.  Such Employees may request employment on a ten (10)-month basis.  Unless there is a reasonable basis for denial communicated in writing, the College will honor such requests, if a ten (10)-month position is available.

b)       Any Educational Technician hired during the term of this Agreement may be appointed on a ten (10)-month or twelve (12)-month basis at the College's discretion.

c)      Educational Technicians may request or may be assigned teaching assignments (equivalent to the credits for that course) in departments where they are qualified and meet minimum criteria for placement or within their own discipline.  Such teaching assignments shall be mutually agreed upon by the Employee and her/his immediate supervisor.  Normally, the teaching assignments shall be treated as an overage per Article XXVI, C.

d)        Written job descriptions shall be maintained for each Educational Technician position.  The job description shall contain only those duties which are of a skill level or area of responsibility appropriate for such position.  Such job descriptions shall be sent to the appropriate Employee(s).  Any change in job descriptions shall be discussed with the Employee(s) and any new or changed job description shall be sent to the Federation.

3.    SCHEDULING

While the College maintains the right to set schedules, such Employees shall work together with their department head, if designated, or immediate supervisor, in the scheduling of work assignments.  This shall be done, within reason, so as to permit the Employees to engage in scholarly, professional, and/or other pursuits in their fields, and to permit the handling of unusual personal circumstances.

          4.       PROBATIONARY CONDITIONS AND TERMINATION

a)       Within the first six (6) months probationary period, such Employees may be terminated without recourse to the grievance procedure.

b)       Beginning with the seventh (7th) month of employment, such Employee may be terminated for just cause and have recourse to the grievance procedure to and including binding arbitration.

5.       MISCELLANEOUS

a)       An Educational Technician at the Tech II or Assistant Instructor rank when properly credentialed and qualified, shall be accorded an interview and given preference for appointment to a teaching or other professional position when an opening arises.

b)       If an Educational Technician at the Tech II or Assistant Instructor rank assumes a teaching or other professional position, time and rank as a Technician does not apply to probationary period as a professional Employee.