Payroll - W-2 Form
We are required to furnish you with copies of Form W-2 generally by January 31st each year.
If you have not received your W-2 by February 7th please contact the Payroll department for a duplicate.
From Paycheck to W-2
The links below will help you to reconcile your last pay stub of the year with your Form W-2. These are the calculations used to determine taxable wages.
Box 1: Wages, tips, other compensation (Federal Wages)
Box 5: Medicare wages and tips
Box 16: State wages, tips, etc.
Calculation of Federal Wages, tips, other compensation
Year-to-Date Earnings
- Found in the lower left corner of your pay stub.
Plus (+) Taxable cost of group-term life insurance over $50,000
- Amount found in Box 12 Code C on your W-2 form.
- Amount is derived using the IRS Premium Table.
Minus (-) Tax Deferred Retirement contributions
- Amount found in Box 12 Code E and Code G on your W-2 form.
- Amount derived from the Retirement Deductions on your pay stub.
- Some Retirement Deductions are deferred but are not required to be reported on the W-2 form.
- You may need to refer to the Retirement Deductions if you cannot reconcile this amount.
Minus (-) Medical Benefits
- Amount is the total Medical Deductions and Flex Spending - Health, a Voluntary deduction, found on your pay stub.
Minus (-) Dependant Care Benefits
- This amount is found in Box 10 on your W-2 form.
- Amount listed as FSAD on your pay stub, a Voluntary Deduction.
Equals (=) Box 1: Wages, tips, other compensation (Federal Wages)
Calculation of Social security wages
Year-to-Date Earnings
- Found in the lower left corner of your pay stub.
Plus (+) Taxable cost of group-term life insurance over $50,000
- Amount found in Box 12 Code C on your W-2 form.
- Amount is derived using the IRS Premium Table.
Minus (-) Medical Benefits
- Amount is the total Medical Deductions and Flex Spending - Health, a Voluntary deduction, found on your pay stub.
Minus (-) Dependant Care Benefits
- This amount is found in Box 10 on your W-2 form.
- Amount listed as FSAD on your pay stub, a Voluntary Deduction.
Equals (=) Box 3: Social security wages
- NOTE: These wages will not exceed 97,500.00 in 2007 and 102,000.00 in 2008.
Calculation of Medicare wages and tips
Year-to-Date Earnings
- Found in the lower left corner of your pay stub.
Plus (+) Taxable cost of group-term life insurance over $50,000
- Amount found in Box 12 Code C on your W-2 form.
- Amount is derived using the IRS Premium Table.
Minus (-) Medical Benefits
- Amount is the total Medical Deductions and Flex Spending - Health, a Voluntary deduction, found on your pay stub.
Minus (-) Dependant Care Benefits
- This amount is found in Box 10 on your W-2 form.
- Amount listed as FSAD on your pay stub, a Voluntary Deduction.
Equals (=) Box 5: Medicare wages and tips
Calculation of State wages, tips, etc.
Year-to-Date Earnings
- Found in the lower left corner of your pay stub.
Minus (-) Medical Benefits
- Amount is the total Medical Deductions and Flex Spending - Health, a Voluntary deduction, found on your pay stub.
Minus (-) Dependant Care Benefits
- This amount is found in Box 10 on your W-2 form.
- Amount listed as FSAD on your pay stub, a Voluntary Deduction.
Equals Box 16: State wages, tips, etc. (Pennsylvania)