The College recognizes that it is desirable to maintain a complete and accurate accounting of all movable equipment. The College further recognizes that it cannot commit the resources necessary to maintain a complete, up-to-date, and accurate record of the whereabouts of all such equipment. In an effort to balance the prohibitive cost of a totally accurate inventory with the potential benefits, the College has developed procedures that are designed to assure substantially correct results. The purpose of the inventory procedures is to assist in indentifying losses should they occur and in obtaining insurance reimbursement. The purpose is also to comply with the provisions of certain grants, which provided equipment to the College.
The Equipment (Other Than Donations) Transaction Report Form is to be used to request from the accounting department that a piece of furniture or equipment needs to be removed from inventory or is being transferred from campus to campus or room to room within a campus or center.
The Donated Equipment Transaction Report Form is only to be used for adding donated equipment to the College inventory.
The Request for Disposal of Surplus Sale Items is to be used for equipment that has been removed from the inventory list and will be sold through a surplus sale.
All of these forms can be retrieved through the links below and each form includes directions on where to forward the forms after completion for processing.
Documentation on the TAP procedure can be found at the Colleague Online Training website. You can go to http://courses.ccac.edu to login into Blackboard, using your Network ID and Password. To access the documentation, click on Colleague Online located under “My Courses”, and go to Module 6, Unit 4. If you do not have a Blackboard account, please email Diane Jacobs at email@example.com in the Information Technology Department to request one.
Documentation on the fixed assets policies and regulations can be found at http://www.ccac.edu/default.aspx?id=146060 click on Fiscal (V.00) under the column regulation number. This will then bring up a PDF file and then go to Policy Number 6.7: Movable Equipment Inventory or you can download the word document for Community College of Allegheny County's fixed assets policy.