COLLEGE COUNCIL MEETING MINUTES
January 12, 2006
COLLEGE OFFICE BOARD ROOM
|Nicholas Akinkuoye |
Mary Frances Archey
Toni Taylor Carney
Gordon Crocker, College Council Chair, called the meeting to order at 2:40 PM.
AGENDA ITEM I: APPROVAL OF THE MINUTES OF THE DECEMBER 8TH MEETING
Maura Stevenson made a motion to approve the minutes of the December 8th, 2005 meeting of College Council. Rita Gallegos seconded the motion. The minutes were approved as amended. Mr. Crocker thanked Rhonda Sansone for taking minutes in Barbara Thompson’s absence.
AGENDA ITEM II: STRATEGIC PLANNING
Kevin Smay, Executive Director of Strategic Planning along with Peggy Williams-Betlyn, Joe Calig, Brian Johnson and Wendy Weiner updated Council Members on the strategic planning efforts to date.
Mr. Smay explained that the planning process is a continuous process to examine the purpose, mission and enduring goals of the institution and to link planning into the College budgeting process. He said that we now have a living and breathing planning process. Strategic planning involves looking at the effectiveness of internal functions, external conditions while taking into account future trends. The strategic plan has been developed by 70 direct participants, 29 of whom are faculty. Overlaying the structure of the process is assessment of student learning. The process included a summer leadership and board retreat facilitated Collins Higgins of Solutions 21, a company owned by Buddy Hobart a former President of the College Foundation. The strategic plan will be presented to the Board of Trustees in February. Following approval by the Board, an operating plan and budget can be formed which will be ready for Board approval in May. Mr. Smay emphasized that the College wants to make sure that specific actions that involve governance are moved through Council. He asked Council’s help in identifying them.
Peggy Williams-Betlyn, Sr. VP of Workforce Development and CEO of North Campus explained the Mission, Values and Vision portion of the plan. Dr. Williams-Betlyn explained that the mission statement, an explanation of what we do, has been revised. The three elements of value include education (learning, excellence and human capital, and innovation), people (diversity, community and teamwork) and accountability (integrity, performance and stewardship). The Value Statement explains how we do what we do. Vision links faculty, staff, employers and community with students as the core.
Kevin Smay detailed the environmental scan done by the Environmental Scanning Working Committee. The external scan looked at the following: demographic trends (flat and aging population with a low international component), political trends (decreasing funding and the need to prove that graduates are prepared for work), economic and workforce trends (healthcare and social services are the largest local employers, outsourcing is expanding, there are more small employers and there will be a local workforce shortage of 125,000 by 2008) and educational trends nationally. The Internal Conditions Scan took into account faculty, curriculum, student services, human resources, business processes and facilities.
Several strategic initiatives were explained. The first, academic excellence, was discussed by Wendy Weiner, Sr. VP of Academic Affairs and CEO of South Campus. The “Enduring Goal” of academic excellence is to enhance student success. Dr. Weiner outlined 6 objectives in academic excellence and how they can be measured. They include establishing a vibrant academic community, increasing student achievement, optimizing technology and developing an international education program. We need to examine what programs we need to grow and those we need to retire.
The second strategic initiative, student and community service, was presented by Brian Johnson, Sr. VP of Student and Community Services and CEO of Allegheny Campus. Dr. Johnson outlined the “Enduring Goal” as providing programs and services that support student development and to develop partnerships to address community educational needs. The 6 strategic objectives included enhancing or developing a retention program, recruitment, career services and campus environment. Dr. Johnson emphasized the need for unity and consistency and the shortage of social spaces for students.
The third strategic initiative, workforce and lifelong learning, was presented by Dr. Williams-Betlyn. The goal is to develop training that is market driven. The strategic objectives include seamless credit and non-credit programs, relationships with local employees and employers and the growth of profit training centers for college revenue.
The fourth strategic initiative, administration and finance, was presented by Joseph Calig, Sr. VP of Administration, CFO and CEO of Boyce Campus. Mr. Calig outlined the “Enduring Goal” of maintaining affordability and effectively using our resources. The 4 strategic objectives include a balanced budget aligned with the strategic plan with participation from management and faculty, developing more competitive compensation and benefit programs and developing inviting facilities and a positive image of the College.
Within the next 2 weeks, Mr. Smay will be meeting with student and faculty groups on all 4 campuses.
Mr. Smay distributed feedback forms and asked Council members to complete them and return them to him.
The entire PowerPoint presentation to Council is available on the CCAC Website: http://www.ccac.edu/files/PDF_Document/ea3380ded20d4895a99e2ddc2d4b2252.pdf
AGENDA ITEM III: SUBCOMMITTEE REPORTS
A. ACADEMIC STANDARDS AND STUDENT AFFAIRS
Procedures for Submitting Proposals to the Academic Standards and Student Affairs Sub-committee
Toni Taylor Carney distributed the cover sheet for submitting proposals to College Council. Mrs. Carney explained that when she is asked how to submit a proposal, she is at a loss telling people how to do it. On the web, the Wizard is correct and helpful for Curriculum proposals, but is not designed for proposals to other Subcommittees.
Council clarified that the procedure for submitting proposals is as follows:
Anyone from the College community may submit a proposal. The proposal goes directly to the appropriate Subcommittee Chair unless it is not clear what Subcommittee the proposal relates to. In that case, the proposal goes to Gordon Crocker for a determination by College Council which Subcommittee is best suited to hear the proposal.
The Initiator of the proposal must prepare enough copies for all of the members of the Subcommittee. Included with the copies must be the original with signatures.
After contacting the Subcommittee Chair to get on the agenda of the Subcommittee, the Initiator is responsible for sending out the proposal to the College Community via an e-mail. The Subcommittee Chair sends out the e-mail notice of the meeting giving at least 5 working days notice of the hearing at the Subcommittee meeting.
The Initiator or his/her representative must present the proposal at the Subcommittee hearing and College Council and be prepared to field questions.
After acceptance at the Subcommittee, if there are any corrections, the Initiator must make those corrections, and submit a clean original copy to Gordon Crocker. The Initiator must also provide 17 copies of the accepted proposal to the Subcommittee Chair for distribution to College Council members in advance of the College Council meeting so that members have time to review the proposal.
In order for the proposal to be advanced to the President for approval, Mr. Crocker must have a correct copy with original signatures. It is the responsibility of the Initiator to ensure this.
Pearley Cunningham and Gordon Crocker will work on procedures for the Web that are similar to the Curriculum proposal Wizard
Mrs. Carney also discussed a hearing on Feb 2nd at 2:00 pm on the General Education Goals and Assessment Proposal which involve all 4 Subcommittees. All 4 Subcommittees will meet on this at College Office
B. RESEARCH AND DEVELOPMENT
Maura Stevenson announced that her Subcommittee will meet next week. Jeanette Blackston is on the agenda to discuss statistics and future plans of distance learning. Also on the agenda will be Mary Kate Quinlan who will provide an update on institutional assessment.
John Glenn offered that the College needs to decide if we are offering just classes as distance learning or entire programs. He further said that the issue needs study because costs are increasing. By a CBA side bar agreement, the enrollment cap is 17 anytime a new faculty member teaches a distance learning course. The Persistence Report did not show that the drop out rate is any higher for distance learning courses than if the course is taught traditionally.
Brenda Trettle has withdrawn her proposal on the Process for Teaching Distance Learning (DL) Courses. This proposal is first being studied by the AFT Executive Board.
C. ACADEMIC PLANNING
Joanne Jeffcoat, Chair of Academic Planning, reported that the Subcommittee is preparing to study the faculty hires. She said there are currently 17 position requests, which include 11 full time positions, 2 Ed. Techs and 2 replacements. Council members recognize that the College treats replacements just as they do any other request for a faculty hire. Replacements are not given special or additional consideration. Ms Jeffcoat noted that she has not received any requests from Allegheny or from Nursing. The Subcommittee plans to review the requests on Jan. 19th with the hearing on the prioritized list on Feb. 2nd at College Office.
Pearley Cunningham reported that there were no Curriculum proposals to present to Council.
AGENDA ITEM IV: PRESIDENT’S COUNCIL REPORT
The following are the President’s Council meetings scheduled for this calendar year:
February 16, March 30, April 20, September 14, October 19, and November 30.
Mr. Crocker reported that President’s Council has not yet met this year
AGENDA ITEM V: NEW BUSINESS
There was no new business.
AGENDA ITEM VI: FAREWELL TO A COLLEAGUE
Mr. Crocker, on behalf of Council, bid a fond farewell to John Glenn, who will be retiring Jan. 20th. Dr, Glenn has been a member of Council for 4 years and in the words of Mr. Crocker has been “a poster child for shared governance.” Council thanked him for his loyal and constant service and expressed that he will be missed.
There being no further business, the meeting ended at 5:09 PM.
The next scheduled meeting of College Council is Thursday January 26, 2006 at 2:30 PM
College Council Secretary