Community College of Allegheny County (CCAC)

Community College of Allegheny County

College Council Meeting Minutes February 23, 2006

COLLEGE COUNCIL MEETING MINUTES
February 23, 2006
College Office Board Room

ATTENDANCE                     
Present   Absent                     Guests                  

Maryann Anderson
Mary Frances Archey 
Toni Taylor Carney
Gordon Crocker
Pearley Cunningham           
John Dziak
Rita Gallegos
Joanne Jeffcoat
Brian Johnson
Rhonda Sansone
Maura Stevenson
Cyndi Syskowski
Barbara Thompson
Stephen Wells
Wendy Weiner

 Nicholas Akinkuoye
 Charles Blocksidge    
 Allysen Tood         
                    

Gordon Crocker, College Council Chair, called the meeting to order at 2:41 PM. 

AGENDA ITEM I: APPROVAL OF THE MINUTES OF THE FEBRUARY 9TH MEETING

Cyndi Syskowski moved to approve the minutes of the February 9th, 2006 meeting of College Council. Maryann Anderson seconded the motion.  The minutes were approved as presented.

Council members offered clarifications to previous College Council minutes. The minutes reflected what was said, but the information given during the meeting was either incorrect or needed to be clarified. Wendy Weiner reported that regarding what was said at the Feb. 9th meeting of Council, the Nursing Department was told they would continue to be funded for temporary full-time faculty, and that they would be able to carry over those positions. This turned out to not be the case. Temporary full-time positions will be funded on an emergency basis only. Barbara Arensberg passed on to Toni Carney that the information given at the Jan 27th meeting of Council concerning dual enrollment was incorrect. All students that are currently in high school and are attending CCAC are dual enrollment students regardless of the high school grade. The juniors and seniors are the only students that are eligible for the dual enrollment scholarships. Students 16 and under must get approval from an academic Dean for dual enrollment. Although any level student can be dual enrollment, generally it is only 11th and 12th grade students.

AGENDA ITEM II: SUBCOMMITTEE REPORTS

A.  Academic Planning Subcommittee   

Proposal: Hiring Recommendations for 2006-2007 Full-Time Tenure Track Positions

Gordon offered thanks to the Academic Planning Subcommittee members for repeating the faculty hiring process so that the Nursing Department could add their requests.

Joanne Jeffcoat, Chair of Academic Planning, distributed a packet to members of Council which included 1) Final List of Hiring Requests, 2) Hiring Requests – Final List, 3) Faculty Hiring Justification Forms, 4) Faculty Staffing Report, and 5) Academic Organization.

She began her comments by noting that the report can only be as good as the statistics they receive. She will discuss better statistics for next year with Wendy Weiner and Kevin Smay. She added that the Subcommittee needs a time-line calendar for next year.

In explaining the Final List of Hiring Requests, she referenced Column #3 which lists faculty already in the department. There is a document which lists that information which Mrs. Jeffcoat was able to reference for this document. Logically, if you have an abundance of faculty and enrollment doesn’t support a request, there is no need for the request. The figures in column #1 are the suggested rank order. Column #6 shows the number of full-time faculty already in the department. When computing the number of full-time faculty in a department, numbers come out to less than a whole number in some cases when a faculty member splits his or her load between 2 departments. If a faculty members gets a course load reduction for an activity such as Advising or College Council, that reduction is not deducted from the teaching load. The numbers in Column #6 are based on what the faculty member was hired for. The last column shows how many faculty the enrollment will support. If that column is higher than the number of faculty in the department, then an additional hire is justified.

All of the information provided to Academic Planning was put into an Excel spreadsheet and sorted by what was most important to consider. There were some gray areas but the Subcommittee members tried to be consistent with everybody. At the hearing there was lively discussion. We do not know the number of positions that will be filled as a result of this report. Pearley Cunningham asked if the Subcommittee compared what was submitted last year to this year. Mrs. Jeffcoat responded that they did not. Gordon Crocker remarked that each year we start from scratch.

Barbara Thompson asked about the Hiring Justification Form that was submitted for the Librarian position. Unfortunately there was no data and Academic Planning said they would work on a form starting in the Fall. Barbara Thompson will get American Library Association staffing guidelines to Joanne Jeffcoat who remarked that those guidelines would help. There are no similar guidelines for Counseling.

There was discussion about the Nursing faulty request for a faculty member to teach at California University of Pennsylvania. Although it is our Nursing Program, students take their non-nursing classes at Cal U and the College does not get credit for these supporting courses. Rhonda Sansone explained that a full-time faculty member is needed Cal U to improve the Nursing Board passing rates. Those passing rates are lower than any of our 4 campuses.

Toni Carney made a motion to accept the hiring recommendations. Maura Stevenson seconded the motion and the motion passed unanimously.

Joanne Jeffcoat requested that the same administrators be assigned to Academic Planning next year. All members of the Subcommittee work together very well.

As part of these minutes, the hiring recommendations spreadsheet are included.

B.  Curriculum Subcommittee      

Proposal: Catalog Corrections to the Manufacturing Engineering Program (707) and the Manufacturing Technology Program (705.2)

Pearley Cunningham presented the proposal. When brought to Council last month, there were some discrepancies noted in the number of credits per semester. Nothing was missing; however the catalog is also incorrect. The catalog will be corrected with this document. The date of implementation on the cover sheet will be changed to July 1, 2006 since the original date has passed.

Dr Cunningham explained that in the 4th semester of the Nanofabrication Program, students spend the entire semester working in a $3.5 million research and technology lab at Penn State. There are 20 different schools that feed into that program.

Barbara Thompson made a motion to accept the proposal.   Joanne Jeffcoat seconded the motion and the motion passed unanimously.  

C.  Research and Development Subcommittee

Maura Stevenson, the Chair of Research and Development explained that the Subcommittee hadn’t met in the interim. She reported that Brenda Trettel is working on a Distance Learning document that she will bring forward.

D. Academic Standards and Student Affairs Subcommittee

Toni Carney, the Chair of Academic Standards reported that the Subcommittee hasn’t met since the General Education hearing. She thanked Cyndi Syskowski for taking minutes for everyone at the hearing. They are being finalized.

Mrs. Carney reported that the suspension policy is still being revised because it is being misinterpreted and inconsistently applied.

She is still finalizing the procedures for submitting a proposal to College Council which will be posted on the website.

Barbara Thompson and Pearley Cunningham will look at the College Council webpage and consider where documents should be placed.

AGENDA ITEM III: UNFINISHED BUSINESS

Gordon Crocker reported that he has not heard from Mr. Adams, the attorney who is reviewing the Computer Technology Program. He has not gotten back to us and is now on vacation until March 1st.

The next scheduled meeting of College Council will be Thursday March 9th, 2006 at 2:30 PM in the College Office Board Room.

There being no further business, the meeting ended at 3:41 PM.

Respectfully submitted,
Barbara Thompson
College Council Secretary