COLLEGE COUNCIL MEETING MINUTES
April 26, 2007
College Office Board Room
Maryann Anderson, College Council Chair, called the meeting to order at 2:30 PM.
AGENDA ITEM I: APPROVAL OF THE MINUTES OF THE APRIL 12TH , 2007 MEETING
Gordon Crocker made a motion to approve the minutes of the April 12th, 2007 meeting of College Council. Steve Wells seconded the motion. The minutes were approved as amended.
Maryann Anderson announced that the proposal for deletion of MUS courses will be postponed until the May 10th meeting. The Initiator was not able to attend today’s meeting.
AGENDA ITEM II: CCAC COLLEGE COUNCIL WEBSITE PRESENTATION
Deb McCluskey presented the proposed new College Council website. Following the April 12th meeting of Council, she worked in collaboration with Barbara Thompson to redesign the site. Mrs. McCluskey explained that there were challenges with layout and functionality, new forms needed to be added and some links needed to be cleaned up.
The new website currently resides in a staging area. Council members asked for the URL so they can check on subcommittee descriptions, members, administrative titles and appropriate subcommittee forms. Barbara Thompson will email the URL to members.
AGENDA ITEM III: DISCUSSION OF PROCEDURES FOR COLLEGE COUNCIL PROPOSAL NOTIFICATION
Maryann Anderson distributed the Curriculum Process Directions. Council members discussed item #3 which requires the Initiator to notify affected personnel. It is the responsibility of the Initiator to personally contact those affected. The email that is sent out announcing a hearing of the proposal, does not serve that purpose. These discussions need to take place before the proposal is advanced. Direction read “The Initiator should notify affected program personnel of the proposal and maintain evidence of that communication.” The Initiator must talk to those departments of any alpha code that is listed in which there is a change. This impacts the workload of that department. This does not apply to new programs. Allysen Todd suggested that the Discipline Dean is the obvious person to assist with the communication. It is also hoped that common sense would prevail.
Maura Stevenson suggested that the wording for notifying program personnel be corrected to Discipline Dean. For those proposals going through Academic Standards, the wording should suggest the appropriate dean.
AGENDA ITEM IV: SUBCOMMITTEE REPORTS
A. RESEARCH AND DEVELOPMENT SUBCOMMITTEE
In-class/On-line Requirements for Web-enhanced Courses
Maura Stevenson said that the proposal has been distributed and she is getting feedback. Dr. Stevenson will be putting together a packet and will mail it out to Council members prior to May 10th.
B. ACADEMIC PLANNING SUBCOMMITTEE
Program Review: Biology (031) and Pre-Health Professions (033)
Joanne Jeffcoat commented that the Program Review documentation was in order. Mary Frances Archey was in attendance to answer questions regarding the review. Summary sheets of program and institutional needs appear on pages 21 to 27. The multiple items include the need for additional funding for laboratories and space. Diane Maldonado made a motion to accept the proposal. Allysen Todd seconded the motion and the motion passed unanimously.
Program Review: Central Service Technician Program (Tabled 3/8/07)
Rick Allison explained that this proposal had been tabled at the April 12th meeting because of concerns regarding the program objectives. In the meantime objectives have been reviewed and revised by Linda Radzvin and Mary Lou Fragale. Diane Maldonado made a motion to untable the proposal and Cyndi Syskowski seconded the motion. The motion passed unanimously.
Mr. Allison explained that the program is a 1-semester 16-credit program. In Spring 2006 the Program was changed and is now undergoing a Program Review. The objectives were found to be too vague and are now measurable. The Advisory Committee stated there are still many jobs available for graduates.
Maura Stevenson made a motion to accept the Program Review. Joanne Jeffcoat seconded the motion and the Program Review passed unanimously.
Program Review: Medical Transcription Certificate Program (551)
Rick Allison explained that there has been declining enrollment as a result of outsourcing jobs to India and the Philippines. Students are not able to get jobs locally and we are unable to get clinical sites.
Toni Carney made a motion to accept the proposal. Rita Gallegos seconded the motion and the motion passed unanimously.
Joanne Jeffcoat reported that there will be 2 additional program reviews for the May 10th meeting.
C. ACADEMIC STANDARDS AND STUDENT AFFAIRS SUBCOMMITTEE
Proposal: “D” as Unsuccessful in the Developmental Sequence
Allysen Todd explained that the proposal is the result of efforts to address the need for student success. The proposal combined efforts of Barbara Arensberg, Mary Lou Kennedy and Helen McAfoos, under the direction of Fran Dice. Jim Robertson provided research that was made available for Achieving the Dream.
Research has shown that students who do “D” level work in Developmental courses have only a 44% chance of passing the subsequent course. The proposal requires that students must attain a “C” or better to pass on to the next course. Diane Maldonado reported that she received 23 emails regarding this proposal and they were all positive.
Fran Dice said Registration Directors felt strongly about this proposal. Students who are given the advice that they need to repeat a Developmental course are often insistent that they want to read the policy that states they can’t go on. Maura Stevenson said that Datatel will have to be adjusted. Helen McAfoos is working on that and has been doing testing. Steve Wells asked about special permission. Special permission can be granted by the Department Head in the affected department as well as by the Campus Academic Dean.
Gordon Crocker made a motion to accept the proposal. Cyndi Syskowski seconded the motion and the motion passed unanimously.
Proposal: Proposal to Clarify Drop/Add Policy and Eliminate Late Registration
Diane Maldonado presented the proposal explaining that it went through many revisions. This version is something that everyone can agree on, although Student services had some concerns about the deregistration process. The Proposal came out of the Achieving the Dream process and Jim Robertson was key in providing research.
Dr. Maldonado explained the following:
1. Beginning in the fall of 2008 and continuing thereafter, no student may register for the first time that semester after the term start date. (This policy also applies to off-phase courses based on their academic calendar.)
2. Beginning in the fall of 2008 and continuing thereafter, students who are registered for classes prior to term start dates may add ONLY during the period of one-week after the term start day and with the signature of the instructor.
3. These policies should be published by the college for both internal and external constituencies.
4. All campuses will include late start classes on their semester schedules.
Dr. Mary Frances Archey has already asked each academic dean to begin this process for fall 2007. However, these inclusions must be in place for the fall 2008 schedule.
Joe Calig said that an additional problem with late registrations is that they occur after the College reports FTE’s to the State and the College does not get reimbursed. Charles Blocksidge asked if schools who instituted this policy lost registrations. Dr Maldonado said that schools that did a lot of marketing did not have a decline in enrollment. Colleges that did not take that approach did suffer a hit the first 2 years. She added that late start courses are important.
Charlie Blocksidge made a motion to accept the proposal. Toni Carney seconded the motion and the motion passed unanimously.
Toni Carney reported that there will be a proposal on the Student Development Assessment Process for the May 10th meeting.
Proposal: CIT Core Programs and Course Changes
Gordon Crocker represented Walt Pauli, the Initiator, for this proposal. This proposal is the result of an oversight. In the original packet of changes this was approved without having the syllabus in the packet. This proposal only involves a change in the name of CIT 161 from Visual Basic .NET: Windows Programming to Visual Basic: Windows Programming.
Barbara Thompson made a motion to accept the proposal. Toni Carney seconded the motion and the motion passed unanimously.
Proposal: Deletion of Music (MUS) Courses
This proposal is delayed until May 10th because Initiator could not be present.
Proposal: Deletion of Medical Transcription Certificate Program (551)
Rick Allison reiterated that this Program has suffered from outsourcing.
Mr. Allison explained that there are jobs for editors after the medical transcriptions come back from India and the Philippines. These jobs are few and far between and are for experienced people.
Only one course will remain - MDT101 Medical Transcription 1, because it is offered in the Medical Assistant program. The proposal eliminates MDT102 Medical Transcription 2 and MDT201 Medical Transcription Clinical Practice.
Steve Wells made a motion to accept the proposal. Joanne Jeffcoat seconded the motion and the motion passed unanimously.
Proposal: Discontinuance of Rehabilitation Aide Certificate Program
Gordon Crocker reported that the Program suffers from low or no enrollment. Joanne Jeffcoat, one of the Initiators, was in attendance to answer question regarding the proposal. The Program was created years ago to provide a Certificate Program for people who couldn’t succeed in occupational therapy. Joe Calig said there are limited jobs because graduates are limited in patient contact.
Toni Carney made a motion to accept the proposal. Joanne Jeffcoat seconded the motion and the motion passed unanimously.
Proposal: Medical Laboratory Assistant Program
Gordon Crocker explained that this initiative passed Curriculum a couple of meetings ago with qualifiers. The Committee asked to have Act 46 information included and program objectives in the catalog description. Those involved have complied.
Rick Allison withdrew the proposal at the last meeting because he wanted to include the SOC code. Rick Allison explained that he has been in contact with Judy Savolskis who submitted the Program to the State as a high priority Program. There currently is no SOC code; however the Department of Labor is working to provide one. Ms Savolskis does not anticipate a problem.
The Program will be accredited by the National Accrediting Agency for Clinical Laboratory Science. There is a market for graduates and it is a worthwhile Program. Graduates will earn between $21,000 and $26,000 per year. The first students will come from employees of the West Penn Allegheny Health System who want to advance. The Program is well funded by the Pittsburgh Foundation.
Diane Maldonado made a motion to accept the proposal. Allysen Todd seconded the proposal and the proposal passed unanimously.
Proposal: Integrated Systems Engineering Technology
Gordon Crocker explained that this proposal for the degree Program is coupled with the proposal which will be discussed next.
Pearley Cunningham explained that the College has been working since 2004 to establish this Program and have been aided by the National Center for Integrated Systems Technology at Illinois State University to establish a Center of Excellence for this program. Dr. Cunningham explained that the curriculum is nationally based. So far, 24 students have completed 200 non-credit hours of this Program. They were all dislocated workers, and already about half are working in a variety of positions.
The College received Department of Labor funds and the College Foundation was able to secure matching funds, totaling about $1 ½ million dollars to initiate the program.
The Program is located in very nice facilities at the West Hills Center. Dr. Cunningham said he has been working with Reading, Delaware and Harrisburg Community Colleges to establish a national certification process, so that students will be certified.
Marketing efforts, done by Regie Overton, have been strong. One hundred companies have been contacted that have many employees they want to go through the Program. However companies want the courses to be credit courses.
The Program utilizes many courses already in existence here at the College. We only had to develop 4 new courses.
Steve Wells asked about the History of Labor course. Dr. Cunningham explained that those involved insisted that students take that rather than just any history course. The History of Labor course had been developed by Lou Pappalardo, but was discontinued after his death. It was revived recently to satisfy other Program needs.
Charlie Blocksidge made a motion to accept the proposal. Peggy Williams-Betlyn seconded the motion and the motion passed unanimously.
Proposal: Certificate in Integrated Systems Technology
Gordon Crocker explained that this is a certificate Program for the Program just approved. Dr. Cunningham explained that sometimes companies are reluctant to commit to a 60 or 65-credit Program but will agree to a Certificate Program. Also there is the illusion that a Certificate Program implies “certified.”
Joanne Jeffcoat made a motion to accept the proposal. Rita Gallegos seconded the motion and the motion passed unanimously.
Proposal: Stationary Engineers Certificate Program
Judy Savolskis and Rebecca Schaupp, the Initiators of this proposal were in attendance to answer questions. Ms Savolskis explained that this proposal came to the College recently and was based on a found-need in the community. The proposed Program is supported by the Stationary Engineers Local 95, whose members work on plumbing, boilers and electricity in office buildings, hospitals, universities, school districts and stadiums.
The union has a very good reputation in the community as having vision. They want an avenue to keep their members positioned for the best jobs as the technology in buildings increases. They have an energy star grant and want their members to be trained how to deal with green buildings. They came to the College because of our reputation of working well with so many other unions.
Although developed at the request of Local 95, this will not be an apprentice program. The courses are open first to their union members and then to non-union affiliated students on a space available basis.
The curriculum is ours. We took their union-approved content and converted it into our curriculum. Their faculty will be used to teach the courses, as is true in other union programs that we sponsor. Local 95 wants the program to be a credit program. Although first focusing on a Certificate, they ultimately want this to be an Associates Degree Program.
If this proposal passes, the College would like the Program to commence in the Fall. Joe Calig commented that this is an economic winner for the College and is an important avenue for us in workforce development.
Barbara Thompson made a motion to accept the proposal. Cyndi Syskowski seconded the motion and the motion passed unanimously.
Mr. Crocker reported that at the next meeting of Council there will be 2 proposals. One proposal is the change in the LPN Program. The other proposal involves cooperative education.
AGENDA ITEM V: UNFINISHED BUSINESS
There was no unfinished business.
AGENDA ITEM VI: NEW BUSINESS
There being no further business, the meeting ended at 5:06 PM. The May 10th meeting will start at 12:30 PM and will be preceded by lunch at noon.
College Council Secretary