Community College of Allegheny County (CCAC)

Community College of Allegheny County

College Council Meeting Minutes February 14, 2008

COLLEGE COUNCIL MEETING MINUTES
Feb. 14th, 2008
College Office Board Room

ATTENDANCE                     

Present   

Absent                    

Guests                  

Maryann Anderson
Mary Frances Archey  
Gail Boyea          
John Dziak
Rod Farkas
Rita Gallegos
Joanne Jeffcoat 
Ralph Proctor 
Maura Stevenson
Barbara Thompson
Ping'an Wang
Stephen Wells
Margaret Williams-Betlyn 

Charles Blocksidge
Joe Calig
Toni Carney
Allysen Todd

Lillian Briola
Cyndi Syskowski
Joe Deblassio
Rick Allison
Mary Lou Kennedy
Sulalshana Plumley
Tanya Sander Marks
Fran Dice
Nancilee Burzachechi

 

    

Maryann Anderson, College Council Chair, called the meeting to order at 2:35 PM. Mrs. Anderson reported that Ralph Proctor has resigned from College Council. 

AGENDA ITEM I: Approval of the Minutes of the Dec. 13th, 2007 Meeting

Joanne Jeffcoat made a motion to approve the minutes of the Dec. 13th, 2007
meeting of College Council.  Peggy Williams-Betlyn seconded the motion. 
The minutes were approved as amended.

AGENDA ITEM II: Subcommittee Reports

A.  ACADEMIC PLANNING  

Proposal: Recommendations for the Full Time Hiring Rankings, 2008 – 2009 AY

Joanne Jeffcoat presented the proposal.  The Subcommittee met on Jan 17th in executive session and made recommendations based on rankings received from the campuses. On February 7th, the Subcommittee held a hearing and presented the list of recommendations to those people in attendance at the meeting. The only change from the original recommendations was an exchange of places of Nursing at Boyce and Biology at Boyce. In forming the recommendations, the Subcommittee prioritized the lists from each campus. They took all #1 requests and considered the data in the justification column, then took the #2 requests, etc. Mrs. Jeffcoat explained that it is difficult to make decisions when you know that the decisions may considerably impact programs.

Joe Deblassio spoke to the difficulty that the Allegheny Campus Math Department has staffing math courses.  One faculty member is retiring, and 3 are going on sabbatical making staffing critical. He has nearly 2,000 students taking math each semester and only 33% of the math courses will be taught by full-time faculty. Barbara Thompson spoke to the Librarian position at South campus that has 86 hours of part-time Librarian staffing each week. The Associate Deans of Nursing wrote a letter to Maryann Anderson in which they addressed the impact that the lack of full-time faculty has on State Board passing rates. Mrs. Jeffcoat addressed the fact that they were able to justify only 2 nursing positions in the top 10.

Steve Wells commented that there is no consistent process on the campuses for developing the list of recommendations and perhaps there should be. Joe Deblassio said that the deliberations are very political. Joanne Jeffcoat explained that the Subcommittee can only follow the recommendations from the campuses. She said that each campus should know best what their needs are.

Dr. Murphy asked how many positions were recommended.  Mrs. Jeffcoat said that there are 24 in the list of ranked recommendations. Eleven positions will be filled. Dr. Murphy asked for all of the supporting material for all of the positions.

Proposal: Recommendations for the Minority Intern Hiring Rankings. 2008 – 2009 AY

Mrs. Jeffcoat said that there are three recommendations for minority intern hires which were ranked. There is funding for 2 positions.

Gail Boyea made a motion to accept the recommendations for the full-time hires and minority interns. Maura Stevenson seconded the motion and the motion passed unanimously.

B.  ACADEMIC STANDARDS AND STUDENT AFFAIRS

Gail Boyea reported that the Subcommittee did not meet and they are continuing to work on the language for suspension in the Student Handbook.

C.  CURRICULUM

Proposal: Change of Program Name: Child and Family Studies to Early Education and Child Development (ECD)

Cyndi Syskowski presented the proposal recommending a name change from Child and Family Studies to Early Education and Child Development. The faculty and Advisory Board members recommended this change because the old name causes confusion in the community. There is a push from the State to make this change and it is easier to obtain recognition from the State with the name change. All applicable alpha codes will also be changed.

Joanne Jeffcoat made a motion to accept the proposal and Steve Wells seconded the motion. The motion passed unanimously.

Proposal:

Revised OTA Syllabi to Align Course Learning Outcomes to CCAC Recommended Syllabus Format

Change in four (4) Occupational Therapy Assistant Program Titles

Delete SOC 101 Introduction to Sociology As a Required Prerequisite to OTA 202 Occupational Therapy Principles and Skills 4

Lillian Briola explained that the proposal is a straight forward attempt to clean up the syllabi in order to be in alignment with the Master syllabi format of the College. All objectives are measurable. The proposal includes a student learning assessment completed by 64 students of course content.  Through the assessment, faculty realized that because of course titles students were not aware of the population they would be serving as an outcome of each course. Therefore the proposal includes title changes of courses to match the field experience in each course.  OTA 101 Occupational Therapy Principles and Skills 1 will be changed to Introduction to Occupational Therapy. OTA 102 Occupational Therapy Principles and Skills 2 will be changed to Occupational Therapy and Pediatrics. OTA 201 Occupational Therapy Principles and Skills 3 will be changed to Occupational Therapy in Physical Disabilities and OTA 202 Occupational Therapy Principles and Skills 4 will be changed to Occupational Therapy in Mental Health. These new course titles will better reflect the course content. Sociology was dropped in 2004 as a prerequisite, but it still appears in the catalog; therefore, that will be removed. 

Steve Wells noted that course descriptions were not in complete sentences. The phrase, “This is a course that…” is all that would have to be added to each course description.  Also the course description was missing on page 46 of the proposal and no topics were listed on page 58 of the proposal. On page 29 of the proposal, learning outcome #9 uses the word, “non-healthy.”  Ms. Briola will make the necessary changes.

Dr. Murphy asked if there was a diversity component to the Program. Professor Briola said yes, the faculty completed a program assessment on cultural diversity and made some necessary upgrades.

Rita Gallegos made a motion to accept the proposal. Joanne Jeffcoat seconded the motion. The motion failed to pass. Maura Stevenson made a motion to table the proposal until the corrections can be made. Peggy Williams-Betlyn seconded the motion and the motion to table passed unanimously.

D.   RESEARCH AND DEVELOPMENT

Rod Farkas reported that the Subcommittee met twice.  The two Distance Learning proposals will be considered at the next meeting. 

At the Subcommittee meeting, Kevin Smay presented a report on the Math Placement Testing Research Plan.  The plan will focus on the correlation between placement test scores and measures of success and will parallel ATD concerns. Among other issues the report considers whether there is a target score on the placement test that if not met, would prompt outside referral.

AGENDA ITEM III: UNFINISHED BUSINESS

Dr. Murphy commented on a list of 50 to 60 diploma and certificate programs that have had no recent graduates.  He questioned the wisdom of retaining these programs. This list was the result of the content analysis that was completed by Maura Stevenson and Fran Dice. The Deans have been charged with the task to eliminate Programs that are not productive.

AGENDA ITEM IV: NEW BUSINESS

Update from Marketing/Communications About the Late Registration Policy (Tanya Sander-Marks)

Tanya Sander-Marks reported that the marketing plan concerning the new late registration policy is in full swing. In designing a flyer, Ms. Sander-Marks was careful to use the same language that was used in the proposal.  Flyers have been designed and posters will be made for the campuses and each center. The policy will be included in every registration document and website. The flyer will be distributed everywhere and information will appear on every LED display board. The Catalog and Handbook will also include the information.

Rick Allison questioned if a class starts later in the week, the policy does not allow for a student to register in that class up to the day the class starts.  The policy requires registration for all classes, no matter when they start during the week, to end the day before the semester starts. Rick Allison will submit a proposal to correct this. Council asked Tanya Sander-Marks to hold production of the flyers and posters until this is resolved. 

Clarification of Developmental Course Grade Statements for the Catalog (Fran Dice)

Fran Dice reminded Council that last Fall Council approved the requirement that students have a “C” grade or better in Developmental courses in order to progress to the next course. Ms. Dice proposed that the following statement be added to the end of the course descriptions for Developmental courses in the catalog, the academic magazine (schedule), and the online course search: “Students must earn a “C” grade or better to register for the next course in this discipline or to use this course as a pre-requisite for a course in another discipline.” After much discussion, Council concluded that in order to add this statement, the proposal must go through Curriculum.

Library Technology Report (Barbara Thompson)

Barbara Thompson wanted to let Council and the College community know that the libraries are having a very difficult time migrating from the previous automation system, Legacy by Dynix, to the one that was just installed, Unicorn by SirsiDynix. The problem is that there was an automation system called Horizon that was offered to libraries in between Legacy and Unicorn. The libraries tried repeatedly to get funding from the College for Horizon, but were always denied.  We were forced to go to Unicorn because the company would no longer support Legacy. Now, trying to convert all library records without the benefit of the intermediate step of Horizon is a nightmare. Among the many problems are that periodicals cannot be checked in, records disappeared for anything that was checked out for a semester, overdues could not be run until last week, and the College still is not able to do a patron load.  This has been going on since September.  Library staff at all four campuses are working extremely hard to get these problems remedied. But because all other libraries went from Legacy to Horizon to Unicorn the company has no experience dealing with these problems.  It is very frustrating.

Spring Meeting Schedule for College Council and Subcommittees

Maryann Anderson reported that the last College Council meeting will be May 8th and the last Subcommittee meetings will be May 1st.  She suggested those dates appear in the Subcommittee agendas. 

President’s Council

Maryann Anderson reported that this semester Dr. Murphy has started President’s Council meetings again. There have been 2 meetings so far this semester. The meetings have focused on bringing everyone up to date. Some of the topics discussed include:

·          Microsoft Office 2007 will be installed on student computers this Fall and on faculty, staff and administrators’ computers next Spring.  The College will be trying to negotiate licenses with Microsoft this summer to allow faculty to install Office 2007 on their home computers.

·          Commencement was discussed and the importance of faculty attendance.

·          How the College can support the changing general education goals     through such avenues as Professional Development.

·          AFT contract compliance and parts of contract that have been overlooked.

·          The hiring process.

·          The proposed Science facility. Dr. Murphy stated the commitment of the Board of Trustees to go forward with the building. The College will commence fund raising. There will be a need to sell $22 million of bonds.  

Presidents Council will be meeting twice a month from now on.

There being no further business, the meeting ended at 5: 05 PM.

Respectfully submitted,

Barbara Thompson

College Council Secretary

Recommendations for the Full Time Hiring Rankings

2008-2009 AY

(2-7-08)

(version 4)

Campus

Position

Discipline/Program

Campus Ranking

Recommended Ranking Resulting from Hearing (2-7-08)

 

 

Comments

South Campus

 Nursing

Nursing

1

1

 

 

Allegheny Campus

Chef

Culinary Arts

1

2

 

 

North Campus

Ed Tech

Biology

1

3

 

 

Boyce Campus

Ed Tech

Art

1

4

 

 

Allegheny Campus

DVS

DVS

2

5

 

 

Boyce Campus

Physics

Physics

2

6

 

 

North Campus

Counselor

Counselor

2

7

 

 

South Campus

Ed Tech

Humanities

2

8

 

 

Allegheny Campus

Mathematics

Mathematics

3

9

 

 

Boyce Campus

Nursing

Nursing

3

10

 

 

Allegheny Campus

Chemistry

Chemistry

4

11

 

 

South Campus

Ed Tech

Engineering

3

12

 

 

Boyce Campus

Biology

Biology

4

13

 

 

North Campus

Nursing

Nursing

2

14

 

 

South Campus

Librarian

Library

4

15

 

 

Allegheny Campus

Nursing

Nursing

5

16

 

 

Allegheny Campus

Graphic Arts

Art /Graphic Communications

6

17

 

 

Allegheny Campus

Nursing

Nursing

7

18

 

 

Allegheny Campus

Mathematics

Mathematics

8

19

 

 

Allegheny Campus

English

English

9

20

 

 

Boyce Campus

Ed Tech

DVS

5

21

 

 

Boyce Campus

Ed Tech

Allied Health

6

22

 

 

South Campus

Ed Tech

Horticulture

5

23

 

 

Allegheny Campus

Nursing

Nursing

10

24

 

 

 

Recommendations for the Minority Intern Hiring Rankings

2008-2009 AY

(1-18-08)

Campus

Position

Discipline/Program

Campus Ranking

Recommended Ranking (by Academic Planning)

Allegheny Campus

Minority Intern

English

1

1

Allegheny Campus

Minority Intern

Biology

2

2

Allegheny Campus

Minority Intern

DVS

3

3