Community College of Allegheny County (CCAC)

Community College of Allegheny County

College Council Meeting Minutes May 8, 2008

COLLEGE COUNCIL MEETING MINUTES
May 8, 2008
College Office Board Room

ATTENDANCE                     

Present   

Absent                    

Guests                  

Maryann Anderson
Mary Frances Archey 
Gail Boyea
Toni Carney
John Dziak
Rod Farkas
Rita Gallegos
Joanne Jeffcoat 
Charles Martoni 
Maura Stevenson
Barbara Thompson
Ping'an Wang
Stephen Wells
Margaret Williams-Betlyn    

Charles Blocksidge
Joyce Breckenridge    
Allysen Todd
 

John Eskridge
Rebecca Schaupp    
Rick Allison
Judy Savolskis
Richard Carney
Ralph Proctor
Art Miller    

                                                                                              
Maryann Anderson, College Council Chair, called the meeting to order at 12:35 PM. 

AGENDA ITEM I: APPROVAL OF THE MINUTES OF THE

APRIL 24TH, 2008 MEETING

Maura Stevenson made a motion to approve the minutes of the April 24th, 2008 meeting of College Council. Joanne Jeffcoat seconded the motion.  The minutes were approved as amended. Maryann Anderson reminded Council members that minutes will be emailed and approved electronically.

Mrs. Anderson also mentioned that Brenda Trettel pointed out an error that Council had missed in the minutes of the April 10, 2008 meeting. Barbara Thompson will correct the minutes so they read, “The College attorney was consulted and agreed that the phrase ‘students should’ would be safer and more conservative wording from a liability standpoint than ‘students will’.”

AGENDA ITEM II:SUBCOMMITTEE REPORTS

A.  ACADEMIC STANDARDS AND STUDENT AFFAIRS  

Proposal: Modification of Course Add Policy

Toni Carney reported that Council had approved only the course registration deadline portion of the Course Add Policy and that Rick Allison had written the policy and taken it through Academic Standards.

From what was submitted to Academic Standards, there was a small revision that was made for the sake of clarity regarding the Instructor’s approval. 

The proposed Course Add Policy is:

Course Add Deadline

Students who register and pay for credit courses before the start date of the term may add courses during the first week of the term. For courses 10 weeks in length or less, courses may be added during the first two days of the course term. If the class to be added has met, the instructor’s approval is required.

This new process will be more labor intensive for Registration staff as they determine the timing of when students paid and if the added course has met. Rick Allison will follow through with the Systems staff to determine if the process for registration can be streamlined. Mary Frances Archey applauded Rick Allison for taking on this project which was a special request from Dr. Mike Murphy.

Gail Boyea made a motion to accept the proposal. Toni Carney seconded the motion and the motion passed unanimously.

Proposal: Adjustment to Financial Aid Appeal Guidelines

Mary Lou Kennedy presented the proposal. She explained that normally Financial Aid follows federal guidelines. As federal guidelines change Financial Aid changes and they do so without taking the new guidelines through governance. However, this change was important enough to do so.

Federal guidelines say that students may complete an academic program with 150% of courses necessary to graduate. Therefore a student may take 90 credits in order to get 60 credits to graduate. The proposal removes the following from the Financial Aid Appeal Form: “Courses may be repeated only once to be counted toward making satisfactory academic progress. Students will not receive financial aid for course attempted more than twice.” The proposal further adds the following phrase to the policy: “and in accordance with the CCAC’s academic policies as published in the CCAC Student Handbook.”

Toni Carney made a motion to accept the proposal. Joanne Jeffcoat seconded the motion and the motion passed unanimously.

Proposal: Addition to Student Code of Behavioral Conduct-Use of College Resources to view Pornography 

Barbara Thompson presented the proposal which provides language regarding the prohibition of using College computers to display offensive and obscene websites. The language parallels that which applies to College employees. Mary Lou Kennedy, co-initiator of the proposal, said that students have lost their computer privileges for behavior such as this and it will be nice to have language to back up those actions.

It was reported that a faculty member on the Academic Standards/Student Affairs Subcommittee expressed concern that some students enrolled in social science courses might be completing research that could appear to be pornography, i.e., for a Human Sexuality course. These students might be seen as violating this policy and perhaps be treated unfairly. The Subcommittee discussed this issue and decided that college personnel would certainly investigate such findings before charging the student with a violation of the policy.

Rita Gallegos made a motion to accept the proposal. Gail Boyea seconded the motion and the motion passed unanimously.

Discussion of Summer Course Restriction Policy

Toni Carney brought to Council a question that was posed at a recent meeting of the Deans. The question is how many credits may a student take during a summer session. According to the catalog, there is an 18 credit restriction per term with no distinction made for summer. Currently students are flagged at 18 credits for each of the Summer sessions which means a student could complete 36 credits during the summer.  Mrs. Carney wondered if it was necessary for the process to go through governance. The consensus was that it should go through governance. Mary Lou Kennedy and Allyson Todd will work on this and present it to Academic Affairs in the Fall.

Service for Drug Testing Students Using

Toni Carney brought an additional issue before Council.

Many clinical sites are requiring drug testing and criminal record testing. It is very difficult for the secretaries to keep track of all of these results. There is a service that can handle the drug tests and criminal records at a cost of $79 per student. Joanne Jeffcoat said her students pay $150 to $200; therefore $79 is very reasonable. This can be used for nursing students, allied health students, casino workers and child care workers, among others.

Peggy Williams-Betlyn made a motion that College Council endorses using an outside agency to administer drug tests, criminal record checks and possibly finger printing for the appropriate programs. Chuck Martoni seconded the motion and the motion passed unanimously.

B.  CURRICULUM

Proposal:Name Change of Program from “Africana and Ethnic Studies” to “Ethnic and Diversity Studies”

Rich Carney presented the proposal with Ralph Proctor in attendance. Mr. Carney said that the idea came from Dr. Proctor because a name change will reflect a broader field of study. 

Toni Carney made a motion to accept the proposal. Rita Gallegos seconded the motion and the motion passed unanimously.

Proposal: Changes in Curriculum Requirements for the Associate of Science Degree and Certificate for Ethnic and Diversity Studies

Richard Carney explained that new courses were authored by Rick Adams, Gerald Ferguson and Audrey Smith. Courses which were not popular were eliminated. They kept some courses as electives and replaced them with new courses. They added Introduction to Sociology and Introduction to Politics and Government to better reflect what might benefit students in the program.

Chuck Martoni made a motion to accept the proposal. Barbara Thompson seconded the motion and the motion passed unanimously.

Proposal:  Proposal:  Addition of Seven (7) New Courses to include:  ETH-113-Introduction to Black Women and Leadership; ETH-121-Current Issues in Ethnic and Diversity Studies; ETH-122-Race and Ethnic Relations in the Global Economy; ETH-123-The Politics of Race, Ethnicity, and National Identity; ETH-202-Introduction to Music in Africa and the Diaspora; ETH-205-Latino Cultural Studies; and ETH-206 Asian-American Studies

The proposal adds new and innovative courses to the Program. There are no majors in the Program now and these courses should prove to be more interesting. Ralph Proctor reported that he visited Pittsburgh area colleges and universities to see how the courses would transfer. 

Steve Wells noted that topics on pages 9 and 11 of the proposal are in question form and page17 lists topics starting with a verb. He said the outcomes were well written, and the catalog course descriptions were laudable. Richard Carney will go through the proposal, make the necessary adjustments before forwarding the proposal to Maryann Anderson. Mrs. Anderson said that if the proposal passes, it does so with the understanding that all of the discussed changes will be made.

Chuck Martoni made a motion to accept the proposal. Joanne Jeffcoat seconded the motion and the motion passed unanimously.

Proposal:  Revision of the Name and Content of the Current Course:  ETH-101-Introduction to “Africana and Ethnic Studies to ETH-101-“Ethnic and Diversity Studies”

Because the name of the Program has been approved by Council to be changed, the name of the introductory course should be changed as well. It was noted that page 4 is missing the phrase, “Upon successful completion…”

Ping’an Wang made a motion to accept the proposal. Chuck Martoni seconded the motion and the motion passed unanimously.

Proposal:  Deletion of one (1) course, ETH-216-Introduction to Africa (A Field Trip), from the Existing Program

The course which is a field trip to Africa, is cost prohibitive for students therefore it has never run. The proposal requests that the course be deleted.

Rita Gallegos made a motion to accept the proposal. Chuck Martoni seconded the motion and the motion passed unanimously.

Proposal:  Updating Course Syllabi for the Heating and Air Conditioning Program (313.1) and the Heating and Air Conditioning Certificate Program (312.1)

Art Miller presented the proposal. He has updated the course syllabi to reflect a green orientation. He has been teaching green related topics for quite awhile, but they are not reflected in the courses. Industry conferences are all including green themes. Grants may be available because of a green orientation as well. Peggy Williams-Betlyn said this was a work force initiative that she initiated then she discovered that Art Miller had this in his program and just wasn’t advertising it.

Mr. Miller also noted a change in the term “preventive maintenance” which is no longer used in the industry because it implies a guarantee that something will not break. “Planned maintenance” is used instead.

Steve Wells noted that verbs appear in topics on page 4 and page 7 which need to be corrected. 

Gail Boyea made a motion to accept the proposal pending corrections. Peggy Williams-Betlyn seconded the motion and the motion passed unanimously.

Proposal:  Deletion of Sign Language Courses not in the American Sign Language Certificate Program (912.1)

Becky Schaupp presented the proposal. Concern was expressed by the advisory committee about deleting these courses. Dr. Schaupp said she explained that her task was to clear from the catalog, courses that we don’t offer because of low enrollment. She met with Dan Cook and Kevin Cronin, the coordinator for the program and showed them the chart on page 2A of the proposal indicating courses offered and the enrollment. Even if they wanted to offer the courses, it has been years since they have run and would need to be updated. American Sign Language 1 and 2 can be used as foreign language requirements and transfer to the University of Pittsburgh. The courses can also be used in the Child and Family Studies Program. We still have the certificate as well as other courses, but these are outside the Certificate Program.

Toni Carney made a motion to accept the proposal. Chuck Martoni seconded the motion and the motion passed unanimously.

Proposal:  Revise Stationary Operating Engineer (731) and Stationary Engineer (730) Programs

Maura Stevenson explained that this proposal presented by Rebecca Schaupp revises the wording in the catalog description and makes the term “Stationary Operating Engineer” consistent in both the Associate and Certificate Programs. The proposal also specifies Introduction to Computers rather than computer elective. It was pointed out that on page 12 the term “Upon successful completion” was made into a bullet point. Dr. Schaupp thanked Katherine Kersten for all of her assistance with the many proposals that she has brought forward. 

Barbara Thompson made a motion to accept the proposal. Gail Boyea seconded the motion and the motion passed unanimously.

Proposal:  Updating Course Syllabi for the Welding Technology Associate (316.1) and Welding Certificate Technology (317.2) Programs

This proposal presented by Rebecca Schaupp updates the course syllabi with revised course descriptions, measurable learning outcomes, listed topics and industry standards reflected. Dr. Schaupp said a global search identified 10 courses that are used in other programs. All changes in this proposal have been approved by the affected areas. 

Gail Boyea made a motion to accept the proposal. Rita Gallegos seconded the motion and the motion passed unanimously.

Changing forms to MS Word form

Maryann Anderson pointed out that the curriculum forms on the website could be made more user-friendly so that an initiator would enter all information directly onto the form on the website. Rick Allison has agreed to alter the forms to do this. Users will be able to type right into the boxes and the boxes will accommodate all lengths of typing

Maura Stevenson made a motion to have Rick Allison put the forms into protected format. Steve Wells seconded the motion and the motion passed unanimously.

C.  RESEARCH AND DEVELOPMENT

Distance Learning Report

Rod Farkas presented the Distance Learning annual report compiled by Ross Donahue.

There are several recommendations such as the need for technical support during evenings and weekends, but the recommendations need to be separated out rather than buried in text. Steve Wells pointed out there are several areas in the report that assume that the Collective Bargaining Agreement will be changed during negotiations. He added that the report should be reflecting what has happened this past year not commenting on what will happen in the future.

Council acknowledged that we received the report but prefers not to act upon it because there are several revisions that are needed. The report was referred back to Research and Development for reconsideration in the Fall.

R & D Report

Rod Farkas also presented the Research and Development Annual Report. The report included a summary sheet of what will be carried over to the next year.  They include:

1.      The ATD (Math testing placement research plan)

2.      Blackboard – Datatel integration (post update)

3.      SSO for DL via Blackboard estimated to be completed October 2008

D.   ACADEMIC PLANNING

Program Review:  Pharmacy Technician (518 AS Degree), (418 Certificate)

Rick Allison presented the program review.  He said the program has just completed their accreditation visit. The Team made some recommendations and cited the program for some minor things which can be easily corrected. He said the program is strong, but could be stronger with more recruitment. The program, offered at South Campus, suffers from never having had a full time pharmacy faculty member to act as coordinator. The program normally includes about 15 students, but that number could be easily doubled. The market needs our graduates. It is not an Act 46 program but could be. Graduates make $12 to $13 per hour. Rick Allison will request a full time faculty member next year through Academic Planning. Dean Allison thanked Jane Coughanour for her work on the program review.

Toni Carney made a motion to accept the proposal. Rita Gallegos seconded the motion and the motion passed unanimously.

Discipline Review:  Philosophy

Joanne Jeffcoat reported that at the Subcommittee level, there were a few things that were initially missing that are now included. John Eskridge presented the discipline review. The external reviewer’s report appears on the last page of the review. All comments are very favorable. Because this is not a program, there are no weakness and strengths listed.

Chuck Martoni made a motion to accept the discipline review. Steve Wells seconded the motion and the motion passed unanimously.

Program Review:  Electronic Engineering Technology (300), Basic Electronics Certificate (299), Engineering Technology (094)

Joanne Jeffcoat reported that everything was in order in this review. Becky Schaupp noted that the program suffers from outdated equipment. The much needed full time educational technician for labs has been approved. There are often people from other programs who are taking a course or two from the program. Currently Engineering is sharing space with horticulture and housekeeping and the faculty feels the equipment is too valuable for that to continue. She reported that the Basic Electronic Certificate can be offered totally online. 

Rod Farkas made a motion to accept the program review. Gail Boyea seconded the motion and the motion passed unanimously.

Program Review:  MRI Scanning Program (446)

The Program began about 1996. Students in this program are already working in the field as a radiologic technician, a nuclear medicine technician, or a radiologic therapy technician at a hospital. There is no accreditation process for this program because there is no accrediting body. The program has been running alternately between the Boyce Campus and Allegheny Campus and is fairly popular. There is a cut-off at 15 students.  Because of a request from Jefferson Regional Medical Center, the Program may run at South Campus also. Students practice on the equipment at their work site. The College could never afford the hugely expensive equipment needed for clinical practice.

Steve Wells made a motion to accept the program review. Maura Stevenson seconded the motion and the motion passed unanimously.

Program Review:  CAT Scanning Program (445)

The same comments for the MRI Scanning Program apply to this program.

Chuck Martoni made a motion to accept the program review. Gail Boyea seconded the motion and the motion passed unanimously.

AGENDA ITEM III: UNFINISHED BUSINESS

Toni Carney on behalf of Council requested that Dr. Hayman designate someone from the Student Services area to oversee updating the entire Student Handbook. Dr. Haymon agreed.

AGENDA ITEM IV: NEW BUSINESS

Summary

Maryann Anderson prepared a summary of what Council has accomplished this year. There were 49 initiatives that were approved by Council as of our last meeting, passed on to the President, and approved at that level. She said that Council has done a lot of work and she thanked everyone for their participation and hard work

College Council faculty members for 2008-2009

Maryann Anderson recognized the work of Rod Farkas who is retiring from Council.  He will be replaced by Carl Francolino.  

Certificates will be mailed out in appreciation of the work done by Council members.

President’s Council

President’s Council met May 5th. They discussed College Council proposals and updating of the Student Handbook.

Mrs. Anderson noted that Toni Carney will be the commencement speaker.

There being no further business, the meeting ended at 3:55 PM.

Respectfully submitted,
Barbara Thompson
College Council Secretary

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