Community College of Allegheny County (CCAC)

Community College of Allegheny County

College Council Meeting Minutes November 13, 2008

COLLEGE COUNCIL MEETING MINUTES
November 13, 2008
College Office Board Room

ATTENDANCE                     

Present   

Absent                    

Guests                  

Richard Allison
Maryann Anderson
Mary Frances Archey 
Gail Boyea
Yvonne Burns
Toni Carney
John Dziak
Rita Gallegos
Carl Francolino
Donna Imhoff
Joanne Jeffcoat
Maura Stevenson
Barbara Thompson
Ping Wang
Stephen Wells 

Joyce Breckenridge
Charles Martoni 

Fran Dice
Gretchen Mullin
Michele Wehrle 

Maryann Anderson, College Council Chair, called the meeting to order at 2:30 PM. Mrs. Anderson noted that she was adding the topic of experimental courses to today’s agenda.

AGENDA ITEM I: APPROVAL OF THE MINUTES OF THE
OCT. 23RD, 2008 MEETING

Gail Boyea made a motion to approve the minutes of the Oct. 23rd, 2008 meeting of College Council. Toni Carney seconded the motion.  The minutes were approved as amended.

AGENDA ITEM II: SUBCOMMITTEE REPORTS

A.  ASSESSMENT AND RESEARCH  

Ping Wang reported that the Subcommittee approved the recommendation to expand distance learning support hours and forwarded the recommendation to Mary Frances Archey. Mr. Wang also reported that 96% of student and faculty respondents to a survey regarding Distance Learning support indicated that additional hours are necessary and that 80% of their responses supported the proposed schedule of additional support hours, which is from 4pm to 11pm Monday through Friday and from 11am to 11pm on Saturdays and Sundays.

The recommendation will be forwarded to the new Director of Distance Learning. Apart from being a budgetary issue, John Dziak commented that it is also an issue of working conditions for faculty needing more support.

B.  CURRICULUM

Maura Stevenson reported that the Subcommittee did not meet. There were no proposals but the Subcommittee will have at least one for the next meeting. Rick Allison said that the Ultrasound Program is going through significant changes and he will be bringing those revisions to the Curriculum Subcommittee soon. 

C.  ACADEMIC STANDARDS AND STUDENT AFFAIRS

Academic Standards did not meet, however Toni Carney and Gail Boyea met with Debra McCluskey for CMS training in order to add minutes to the Subcommittee website. Mrs. Carney said that Achieving the Dream will submit a proposal soon.

D.   ACADEMIC PLANNING

Program/Discipline Review: Hotel-Restaurant Management Program (405.1), Hotel Management Certificate (406.1), Restaurant Management Certificate (407.1)

Joanne Jeffcoat reported that the Subcommittee met last week and heard 1 program review: Program/Discipline Review: Hotel-Restaurant Management Program (405.1), Hotel Management Certificate (406.1), and Restaurant Management Certificate (407.1). She said the document was very well prepared. There were a few questions raised that were not addressed in the document but Michele Wehrle who presented the proposal had supplemental material with her.

Dr. Wehrle was asked what the graduation rate is for the Program. That information is not available. She said the estimate for the retention rate is 85%. The number of graduates is as follows:

    

 

Program 405

Program 406

Grad Year

Count

Count

2001

12

1

2002

11

0

2003

7

3

2004

11

3

2005

3

2

2006

5

0

2007

9

6

2008

12

2

 

Mary Frances Archey explained that graduation rates are not tracked by the College. The number of graduates in any one year is available, as is the number of students in the Program. The College would have to determine how many years it takes to graduate to determine the graduation rate. Because our students can be full-time or part-time, it is impossible to determine. Since the College doesn’t track in the manner, no program has that data.

In the Program Review, no additional resources were listed as being needed. Dr. Wehrle said that staff is sufficient. She is full-time; there is 1 evening adjunct faculty member and a chef, which is adequate. Most of the equipment is purchased with Perkins grant money. A favorable report from an external evaluator was included in the Review.

Dr. Wehrle was questioned about HRM 155, Hospitality Seminar 1 and HRM 255 Hospitality Seminar 2. These courses are 3 credits with practicum hours of 100, and 1 hour of lecture. There should be 3 hours of lecture and 150 hours of practicum. Dr. Wehrle said that the number of credits needs to remain 3 so that the course will transfer. This will have to be corrected through the Curriculum Subcommittee process. 

There were further problems with a lack of objectives for the learning outcomes on p. 27 and a lack of objectives on p. 25. This will need to be corrected prior to the changes going to Curriculum.

Steve Wells made a motion to accept the Program Review. Rick Allison seconded the motion and the motion passed unanimously.

Proposed Academic Calendar 2010 and 2011

Joanne Jeffcoat distributed the 2010 and 2011 calendars as proposed by the Subcommittee. She explained that there was a hearing the previous week. There were several email comments and the Subcommittee did not come to any major conclusions.

Fran Dice then spoke and reviewed the parameters under which the calendar must be built. They include the 15 weeks of instruction followed by exams that the PA Department of Education requires as well as holidays mandated by AFT and SEIU contracts. There are several major debates every year regarding the calendar. One is that starting on any day but a Monday can throw off the lecture/lab sequence in science classes. Science classes are also disrupted by less than a 1 week break at Thanksgiving.  For 2010, Thanksgiving would fall in the13th week of class. There is a concern that with a week off that late in the semester, students will not return. There is also the debate regarding Easter. Good Friday is a contractual holiday, but should the break be the week prior to Easter or earlier in the semester? There is always the same debate every year.

The highlights of the 2010 calendar include:

Spring 2010 (15 – 16 week term)

Jan. 11th Classes begin

Jan. 18th Martin Luther King Day

Mar. 29th – Ap. 4 Spring break

May 3rd Classes end

May 4 – 10 Finals

Fall 2010 (15 – 16 week term)

Aug. 23rd Classes begin

Sept. 5th Labor Day

Oct. 4th – 5th Fall break

Nov. 24th – 28th Thanksgiving break

Dec, 13th Classes end

Dec. 14th – 20th Finals

Toni Carney made a motion to accept the 2010 and 2011 calendars. Rita Gallegos seconded the motion. The motion failed with 11 votes against and 1 abstention.

Mary Frances Archey said that the only options we now have are how to handle summer sessions. After much discussion, it was decided to accept the 2010 calendar as presented and have Academic Planning look at summer possibilities for 2011, such as an 8-week summer session.

Maura Stevenson made a motion to accept the 2010 calendar. Steve Wells seconded the motion. The vote was 10 votes in favor, 1 opposed, 1 abstention.

The calendar for 2011 will be discussed at Academic Planning after hiring hearings have concluded. The Subcommittee will put together a survey in order to collect data. 

AGENDA ITEM III: UNFINISHED BUSINESS

Maura Stevenson asked for an update on Appendix H. Mary Frances Archey said that perhaps this year those faculty involved could select certain courses for analysis, such as a course that is most often taken in a Program and a second year course, or a certain percentage of courses. Degree Programs would have 4 courses analyzed in Appendix H. Dr. Archey said the Deans are meeting the following Monday. This could be discussed and disseminated quickly.

Maura Stevenson made a motion that for this academic year from now until the Spring semester, that we modify the Appendix H requirement decreasing the number of courses to map. Joanne Jeffcoat seconded the motion and the motion passed unanimously.

AGENDA ITEM IV: NEW BUSINESS

Experimental Courses

Maryann Anderson said there has been quite a bit of discussion concerning an email that Barbara Thompson received from Rod Farkas concerning parameters for experimental courses. Mrs. Anderson with Fran Dice investigated this and found there is no written policy about whether an experimental course must go through the governance process and the length of time that a course can be offered as experimental. The consensus is that experimental courses do not have to go through the governance process. Should they be offered for a maximum of 2 semesters or 2 years? Does the course require the approval of the Department? Is 2 years necessary to determine if a course will be popular enough to run? It was noted that experimental courses are listed in the magazine but not in the catalog. Dr. Archey will get input from the Deans at Monday’s Deans meeting on this topic as well as Appendix H. The Curriculum Subcommittee will put together a proposal that clarifies experimental courses.

There being no further business, the meeting ended at 4:21 PM.

Steve Wells made a motion to adjourn the meeting. Carl Francolino seconded the motion and the motion passed unanimously.

Respectfully submitted,
Barbara Thompson
College Council Secretary