Community College of Allegheny County (CCAC)

Community College of Allegheny County

Financial Aid Withdrawal Policies

Return of Title IV Funds Withdrawal Policies

  • Students who wish to completely withdraw from their courses must officially withdraw at the Registration Office by completing a Withdrawal Form and notify the financial aid office. If the student is unable to do this in person or by mail the student can contact the financial aid office by phone.
  • Students who completely withdraw at or before 60% of the term will be processed through a federally mandated Return of Title IV Funds Calculation.
  • This calculation determines the percentage of financial aid the student has earned based on the number of days the student attended divided by the number of days in the enrollment period.
  • The student will be responsible to pay any unpaid institutional charges incurred by the institution having to return Title IV funds.
  • The student will also be responsible for returning a percentage of unearned financial aid. This amount will be the difference between the amount of Title IV aid due from the school and the amount of Title IV aid to be returned.
  • The school must return funds to the following sources, in order, up to the total net amount from each source: Unsubsidized Federal Stafford Loan, Subsidized Federal Stafford Loan, PLUS, Pell Grant, Federal ACG, Federal SEOG, and any other Title IV programs.
  • The student will return loan amounts in accordance with the terms of the promissory note.
  • If the student owes tuition and fees, the student will receive an invoice from the school.
  • The Financial Aid Office will notify the student of the amount of any Federal Grants that must be repaid by the student.
  • If there is a reduction in tuition, students receiving the PHEAA State Grant may be required to return a portion of what was received. You will be notified by financial aid if any amount of the state grant must be repaid.

Unofficial Withdrawals:

  • Financial aid is available to eligible students who enroll at the institution for a specific period and for a specific number of courses. Students who stop attending classes as reported by the faculty will have financial aid adjusted to reflect the student’s unofficial withdrawal from classes.
  • Students who are reported by the faculty as stopped attending classes will have their financial aid adjusted if the student has stopped attending classes during the institution’s refund period. The institution will retain the full tuition and fees of students who stop attending classes and may report these students as enrolled for state appropriations. This procedure parallels the manner in which the institution adjusts students who officially withdraw from classes.
  • Students who are reported by the faculty as stopped attending classes after the institution’s refund period (unless the student has stopped attending all classes) will not have financial aid adjusted, but will be expected to make satisfactory academic progress according to the federal guidelines established for financial aid recipients. The institution will retain the full tuition and fees of students who stop attending classes and may report these students as enrolled for state appropriations. This procedure parallels the manner in which the institution adjusts students who officially withdraw from classes.