Community College of Allegheny County (CCAC)

Community College of Allegheny County

College Council Meeting Minutes August 26, 2010

COLLEGE COUNCIL MEETING MINUTES
August 26, 2010
Office of College Services Board Room

ATTENDANCE                     

Present   

Absent                    

Guests                  

Richard Allison
Maryann Anderson
Mary Frances Archey
John Dziak
Carl Francolino
Rita Gallegos
Donna Imhoff
Evelyn Kitchens-Stephens
Rachel Matheis
Maura Stevenson
Barbara Thompson
Stephen Wells 

Jane Greenwood
Nancy Jenkins

Evelyn Kitchens-Stephens

Maryann Anderson, College Council Chair, called the meeting to order at 2:31 PM.

AGENDA ITEM I: WELCOME AND INTRODUCTIONS

Mrs. Anderson welcomed back familiar faces, greeted new ones, and asked each Council member to introduce themselves. Mrs. Anderson reported that John Wallace is unable to serve on College Council representing Counselors; therefore, there will be a call to Counselors for nominations, and a run-off election if needed.

AGENDA ITEM II:ELECTION OF FACULTY MEMBERS ON COLLEGE COUNCIL TO THE FOLLOWING POSITIONS:

The following faculty members were unanimously elected as Chair and Secretary of Council and its Subcommittees:

College Council, Chair
Maryann Anderson

College Council, Secretary
Barbara Thompson

Curriculum
Maura Stevenson, Chair
Rita Gallegos, Secretary

Academic Standards and Student Affairs
Vacant, Chair (will be filled by the new Counselor representative)
Rachel Matheis, Secretary

Academic Planning
Joanne Jeffcoat, Chair
Steve Wells, Secretary

Assessment and Research
Carl Francolino, Chair
Maryanne Burke, Secretary

AGENDA ITEM III: RESPONSIBILITIES OF THE SUBCOMMITTEES

Maryanne Anderson reviewed the responsibilities of the Subcommittees as outlined in the Collective Bargaining Agreement, Article XXVIII, Governance, F College Council and Sub-Committee Responsibilities, 4. a), b), c) and d).

AGENDA ITEM IV: COLLEGE COUNCIL PROTOCOL

Maryanne Anderson distributed copies of the protocol as it appears on the College Council website. The link to the protocol is listed at the bottom of each College Council agenda which is distributed the Monday prior to each meeting. The link is http://www.ccac.edu/default.aspx?id=150857

AGENDA ITEM V: COLLEGE COUNCIL CALENDAR

Subcommittee meetings will be as follows. All meetings will take place on the 1st and 3rd Thursday of the month at the Office of College Services:

Curriculum, 2:00 PM
Academic Planning 3:00 PM
Assessment and Research 3:00 PM
Academic Standards 2:30 PM

April 7 will be the last Subcommittee meeting for the academic year. However, because there will be only one Subcommittee meeting in March because the third Thursday falls during Spring Break, March 31st may be used for an extra meeting depending upon the volume of proposals.

College Council will meet the following dates if there are proposals to be presented or business to be discussed:
August 26
September 9, 23
October 14, 28
November 11
December 9
January 13, 27
February 10, 24
March 10, 24
April 14, 28
May 5

All meetings take place at 2:30 PM in the Board Room of the Office of College Services.

AGENDA ITEM VI: UNFINISHED BUSINESS

Some faculty and administrators have complained over the past academic year that the College Council forms are not user friendly.  These complaints include the inability to do spell check and to number pages. Maura Stevenson will look at the forms and consult with Amanda Lawson regarding this.

Carl Francolino reported on an informal meeting organized by Assessment and Research that was held this summer between representatives of the library and IT staff.

Council members discussed the process of getting corrected proposals from the Subcommittees to Council members in time to review them prior to the Council meeting. Members receive the corrected electronic copies that have no page numbers and Council members must print out the proposals. This is more expensive than duplicating them.  Initiators should be duplicating the corrected proposals and getting them into the hands of Council members in time for review. The 5-day rule should be adhered to, and perhaps Initiators should understand that proposals cannot be heard at College Council at the meeting following the Subcommittee meeting. This seems to be a problem with Curriculum and Academic Planning.  Academic Standards and Student Affairs and Assessment and Research tend to have two or three page proposals which pose less of a problem.

Mary Frances Archey mentioned a problem getting the final electronic copy of proposals to Fran Dice following their approval by the President. Maryann Anderson will ensure that this happens.

Maura Stevenson mentioned that we need to identify all the places that an approved proposal needs to go, such as the master syllabus site, the college catalog in electronic and print form, on the web, and the printed schedule.

The College is looking to eliminate redundancy of documents on the website by utilizing links to single sites, descriptions or documents. Therefore, when something is changed, the correction will be made only once. This is a work in progress and will not be completed immediately.

AGENDA ITEM VII: NEW BUSINESS

Barbara Thompson discussed the problem of rehiring an Educational Technician position that resides on South Campus but does work for the entire system.  South Campus faculty are very reluctant to devote a faculty slot for a position that does not entirely benefit the campus. Mrs. Thompson wondered if there was a way to address positions like this with a system-wide consideration.  Joanne Jeffcoat suggested continuing to submit the position on the campus, to consider tweaking the justification form, and to be sure that there is ample support at the Academic Planning meeting during which positions are discussed.

Mary Frances Archey reported that all of the approved faculty vacancies have been filled with the exception of the Allegheny Counseling position and a math position at Allegheny which will be filled in January. 

The name of the Minority Intern Program has been changed to the Faculty Fellows Program; however, the same criterion applies.

Maryann Anderson urged the Subcommittee Chairs to send out notices for members. Because the Subcommittees will not have met, Council will likely be canceled for Sept. 9.

A photographer will be scheduled for our Sept. 23rd meeting.

Carl Francolino commented that Dwight Bishop does not have an administrative appointment to the Assessment and Research Subcommittee. Maryann Anderson said that those decisions are made by Dr. Johnson who tends to rotate administrators and that Dr. Bishop may sit on the Subcommittee as a non-voting member.

The meeting adjourned at 4:15 PM.

Respectfully submitted,
Barbara Thompson
Secretary, College Council