COLLEGE COUNCIL MEETING MINUTES
February 23, 2012
Office of College Services Board Room
Maryann Anderson, College Council Chair, called the meeting to order at 2:30 PM.
AGENDA ITEM I: APPROVAL OF THE MINUTES OF THE FEBRUARY 9, 2012
MEETING OF COLLEGE COUNCIL
Marianne Trale moved to approve the minutes of the February 9, 2012 meeting of College Council. Shirley Harr seconded the motion and the minutes were approved as amended.
Barbara Thompson mentioned that the minutes of the December 8, 2011 meeting of College Council should have recorded the presence of Imogene Hines as a guest the and appreciation expressed by Allysen Todd for her work along with many others for the English Discipline/Program Review.
AGENDA ITEM II: SUBCOMMITTEE REPORTS
A. ACADEMIC STANDARDS AND STUDENT AFAIRS
Evelyn Kitchens-Stephens reported that the Subcommittee met February 16 and heard a proposal presented by Mary Lou Kennedy concerning drop/add language that will provide more college-wide consistency. The proposal, which was approved, will be presented to Council at the next mtg.
Proposal: Financial Aid Refund Dates
Jamie Poindexter, Executive Director of Financial Aid, presented the proposal, which would delay the disbursement of financial aid funds until the 30th day of each 16 week semester. Federal law allows this practice, provided there is a vehicle for students to purchase their books by the 7th day of the semester.
Financial aid rules require students to earn their aid by attending classes for a minimum of nine weeks. If students receive their financial aid and do not attend classes, the College is responsible to return the financial aid to the funding source. Financial aid includes not only tuition, but also living expenses and a book allowance.
The proposal would reduce the amount of money the College would have to return as a result of students receiving financial aid and not attending classes. Currently the College is trying to collect $4 million. The College tries to collect the money on their own, but if students do not respond, the matter is referred to a collection agency.
Ms. Poindexter inquired about the financial aid practices at other colleges and found that many schools delay disbursement of financial aid funds until the 30th day of the semester. Under our current practice, financial aid is disbursed just prior to the start of the semester.
This new practice would potentially cause hardship for students taking courses that start intersession because they would not receive financial aid until the 30th day of the 16 week semester. The new practice would help students who start their semester later.
Barbara Thompson moved to accept the proposal. Shirley Harr seconded the motion and the motion passed with 13 votes in favor and 1 abstention.
B. ASSESSMENT AND RESEARCH
Carl Francolino reported that the online learning annual report will soon be presented to Council. At the next Subcommittee meeting, Erin Pierce will present a report on the embedded librarian project for distance learning courses.
Proposal: Syllabi Changes to Fire Science Administration (130.1)
Gretchen Mullin-Sawicki along with Francis (Kip) Delebonius presented the proposal which would change to the Fire Science Administration Program allowing the program to seek certification from the National Fire Academy, Fire Emergency Services Higher Education program. By aligning the curriculum with the national model, our graduates can easily articulate without losing any credits.
Our current fire science administration curriculum is fire-service based. Students may articulate to Point Park that has just started a Bachelor's level program in Fire and Emergency Services under their department of Public Administration. Point Park accepts 61 credits.
The following two corrections will be made to the proposal:
Page 10, Learning Outcomes # 9, change "Incident Management System" to "Incident Command System."
Page 18, Learning Outcomes # 2, change "Incident Management System" to "Incident Command System."
Evelyn Kitchens-Stephens moved to accept the proposal. Audrey Rosenthal seconded the motion and the motion passed unanimously.
Proposal: Facilities Maintenance Technology Program
Gretchen Mullin-Sawicki and Ron Logreco presented the proposal which addresses the recommendations from the 5-year program review recently accepted by Council. The recommendations streamline the program by deleting programs 711 and 713 and changing programs 383.1 and 384.1 to include many of the skills from programs 711 and 713. These changes are possible by utilizing restricted electives as course requirements. These electives allow students to select their specialties. Additionally the program name would be changed to the Facilities Maintenance Technology Program to better reflect current industry standards.
Carl Francolino moved to accept the proposal. Steve Wells seconded the motion and the motion passed unanimously.
Proposal: Deletion Proposal for Computer Integrated Manufacturing (CIM) and Multimedia Communications (MMC)
Gretchen Mullin-Sawicki presented the proposal which would eliminate many courses which have not been offered in 13 years. Dr. Mullin-Sawicki worked with Brad Sandrock on the engineering courses and Mike Sullivan on the multimedia courses. There is a new Multimedia Web Design certificate program with courses that are currently relevant.
Marianne Trale moved to accept the proposal. Barbara Thompson seconded the motion and the motion passed unanimously.
Proposal: Deletion Proposal for Engineering, American Sign Language and Educational Interpreting, Sheet Metal and Welding
Gretchen Mullin-Sawicki presented the proposal which eliminates many old courses which have not been offered in more than 10 years. The Machinists courses are duplicated in another program with different alpha codes. American Sign Language has been replaced by Educational Interpreting. The Sheet Metal and Welding courses are no longer being used by the applicable unions.
Steve Wells moved to accept the proposal. Carl Francolino seconded the motion and the motion passed unanimously.
D. ACADEMIC PLANNING
Steve Wells reported that the Subcommittee has not met, but has received the Physics and Physical Sciences program review. Ethnic and Diversity Studies program review will be presented to Council on March 8.
AGENDA ITEM III: UNFINISHED BUSINESS
There was no unfinished business.
AGENDA ITEM IV: NEW BUSINESS
Marianne Anderson reported that President's Council met on Feb 21. Dr. Johnson discussed working on support of community colleges and the college's financial needs. Although our financial situation is not entirely secure, we are better off than the state-related schools. Our enrollment has declined by 4.5%, but the enrollments at many Pennsylvania community colleges have also declined, some more than us.
Dr. Johnson mentioned that many groups request to partner with us. Any requests to partner will be accepted only if the partnership is also advantageous to us.
The Big Read, One Book, One Community which is featuring the book, Their Eyes Were Watching God, will kick off programming on March 4 with a reception at the August Wilson Center for African American Culture. There are many events scheduled college-wide.
The process for hiring faculty has started, and ads are appearing in the Chronicle of Higher Education. Dr. Johnson emphasized that we should be looking for a diverse pool of applicants.
The College plans to expand into more space in the Washington Crown Center to include a science lab, among other facilities.
Barbara Thompson mentioned that the campus libraries no longer need to receive hard copies of the College Council proposals, because all proposals are emailed to the College community. Additionally, many proposals are changed during the Council meetings and the corrected proposals are not sent to the campus libraries, therefore the proposals do not have archival value. The corrected official proposals are only sent to Fran Dice's office.
Barbara Thompson moved that initiators of proposals cease the practice of sending copies of proposals to campus libraries. Audrey Rosenthal seconded the motion and the motion passed unanimously.
There being no further business, the meeting ended at 4:25 PM.
College Council Secretary