A student may receive partial or full credit for the semester's tuition charge if he/she completes the official Add/Drop or withdrawal process through the Registrar's Office. In this case the credit is refunded in accordance with the method of original payment, i.e. credit card or check.

In cases of course cancellation by the college, a credit equal to 100% of tuition and fees will be given. Late Registration and/or absences from class have no bearing on refunds.

Students suspended for academic or disciplinary reasons and found to be in violation of established college policy, will not be entitled to a refund of tuition or fees.

Change in Enrollment Status

A student who has received a refund based on financial aid and later changes enrollment status may be required to repay all or part of the aid received to the college or to the appropriate federal or state aid programs. Students receiving federal aid, other than Federal Work-study funds, who withdraw, change enrollment status (increase or decrease credit hours taken), or are reported for non-attendance, will have federal aid adjusted in accordance with formulas prescribed by the Federal Title IV Program.

IMPORTANT NOTE: Credit balance refunds are processed after the 30^th day of the semester. 

Eligibility for a refund depends on several factors and will be determined by the Office of Financial Aid. Changes in any of these factors, such as dropping courses or withdrawing from the college, could result in delays in receiving a refund or the reduction of the student's aid package, thereby removing a potential credit balance.

Withdrawal from the College
A student who withdraws from the college receives only the balance that remains, if any, after the appropriate refund calculation has been performed by the Office of Financial Aid and according to the federally mandated Return of Federal Title IV Funds Policy listed below.

Return of Federal Title IV Funds Policy

Financial aid recipients who withdraw before 60% of the semester is completed will also be required to return a portion of the federal financial aid received. For further information, please consult the Office of Financial Aid. For full explanation follow the link to the Return of Title IV Policy.

A. Funds to be returned:

CCAC returns unearned funds received from Federal student assistance programs to the proper program accounts or lenders in accordance with Federal Title IV student assistance regulations, as amended, under 34 CFR, section 668.22(d) of the Reauthorization of the Higher Education Act of 1965.

Students receiving assistance from Federal Title IV programs are required to complete a minimum number of credits for which assistance was received. If the student completely withdraws from school during the semester or stops attending, but fails to officially withdraw, they will be required to return the unearned part of the funds received to help pay educational expenses for the semester. Liability for return of Federal Title IV funds will be determined according to the following guidelines:

• If the student remains enrolled and attends class beyond the 60% mark of the semester in which aid is received, all federal aid is considered earned and not subject to this policy.
• If the student completely withdraws from all classes before completing 60% of the semester, a pro-rated portion of the federal aid received must be returned to the federal aid programs equal to the percentage of the semester remaining.
• If the student does not officially withdraw from classes, and stops attending all classes, a pro-rated portion of the federal aid received, based on the documented last date of attendance, must be returned to the federal aid programs. If the college is unable to document the last date of attendance, one-half of all federal aid received during the semester must be returned to the federal aid programs.

Return of Federal Title IV funds will be distributed according to statutory regulations. Worksheets/Formulas provided by the US Department of Education will be used to determine the amounts and order of return.

If the student owes money to the college as a result of an official or unofficial withdrawal, the student is notified via receipt of a revised bill from Student Accounts.

Books

Students who will be eligible for a Financial Aid refund after tuition and fee charges are paid, may charge books and supplies at the CCAC bookstore during the published Bookstore Charging Period, provided the appropriate Free Application for Federal Student Aid (FAFSA) has been filed and all required additional documentation is received by the CCAC campus Financial Aid Office by the designated due date.  Students must also be registered for classes by the date designated by the financial aid office in order to charge books.

Financial Aid Credit Dates:

    ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­   ­13SP

First day of classes (16-week term)—January 14, 2013

Bookstore charging period—January 14, 2013 to February 8, 2013

2012-2013 FAFSA due date – December 1, 2012

Registration Deadline (Regular and Late Starts) – December 1, 2012

First day of spring classes (14-week term)—January 28, 2013

Bookstore charging period—January 28, 2013 to February 8, 2013

Spring 2013 grant credit date—February 12, 2013

Spring 2013 loan credit date—February 13, 2013

            13FS

First day of classes—May 20, 2013

Bookstore charging period—May 20, 2013 to June 2, 2013

Registration deadline and FAFSA due date – May 1, 2013

13FS grant credit date—June 10, 2013

13FS loan credit date—June 12, 2013

            13SS

First day of classes—July 1, 2013

Bookstore charging period -  July 1, 2013 to July 8, 2013

Registration deadline and FAFSA due date – June 1, 2013

13SS grant credit date—July 15, 2013

13SS loan credit date—July 16, 2013

Please note:  Financial Aid Refunds will be issued within 14 days after the scheduled grant and loan credit dates above.