Community College of Allegheny County (CCAC)

Community College of Allegheny County

College Council Meeting Minutes March 8, 2012

COLLEGE COUNCIL MEETING MINUTES
March 8, 2012
Office of College Services Board Room

ATTENDANCE                     

Present   

Absent                    

Guests                  

Richard Allison
Maryann Anderson
Elizabeth Claytor
Carl Francolino
Rita Gallegos
Jane Greenwood
Shirley Harr
Evelyn Kitchens-Stephens
Audrey Rosenthal
Vickie Rostis
Marianne Trale
Stephen Wells 

Mary Frances Archey
John Dziak
Donna Imhoff
Nancy Jenkins
Barbara Thompson

Mary Lou Kennedy
Ralph Proctor
Allysen Todd


Maryann Anderson, College Council Chair, called the meeting to order at 2:30 PM.

AGENDA ITEM I: APPROVAL OF THE MINUTES OF THE FEBRUARY 23, 2012
MEETING OF COLLEGECOUNCIL

Evelyn Kitchens-Stephens moved to approve the minutes of the February 23, 2012 meeting of College Council. Jane Greenwood seconded the motion and the minutes were approved as amended. 

AGENDA ITEM II: SUBCOMMITTEE REPORTS

A.  ASSESSMENT AND RESEARCH  

Carl Francolino Reporting: At the March 1, 2012 meeting Erin Pierce presented the Embedded Librarian project. At the March 15, 2012 Assessment and Research Sub-Committee meeting, executives from Blackboard will be the invited guests.

Erin Pierce has been invited to attend College Council at a date after March 22, 2012 to discuss the Embedded Librarian Program. At the March 22, 2012 meeting of College Council, Dr. Dwight Bishop will present the Online Learning Annual Report.

B.  CURRICULUM

Rita Gallegos Reporting: The Curriculum Committee did not meet on March 1, 2012. Eight packets are scheduled for discussion at the next sub-committee meeting.

Steve Wells Reporting: The Physics and Physical Science Program Reviews will be on the next College Council agenda. Electronics and Electrical Engineering will be discussed at the next sub-committee meeting.

C.  ACADEMIC PLANNING

Program/Discipline Review: Ethnic and Diversity Studies Program
Guest Presenters: Prof. Ralph Proctor and Dean Allysen Todd

It was noted that some assessment data was not included in the documents presented for consideration. The discipline will provide the omitted documents. Carl Francolino made a motion to accept the presented documents, and Jane Greenwood seconded.

There has been growth in course enrollment with both in-the-seat and online classes; the plans are to keep the certification program and drop the degree program.

Evelyn Kitchens-Stephens inquired about the African-American History certificate. She noted that Dr. McKinsey had a certificate of attendance program that changed to a degree program. It is now changing to an add-on program. Professor Audrey Smith is working with Dr. Proctor as an adviser regarding courses.

Prof. Steve Wells had questions about the facilities and resources pages: the identification of resources on pages 17, 27, 22, and 28 was noted. It was recommended that the program be deleted, and that the review be read with a focus on the narratives and close look at the list of programs. An inquiry was made about need for resources. Dean Allysen Todd replied that no additional resources were needed. Qualified adjuncts will be utilized to teach the courses.

Previously scheduled Latino Studies and Asian Studies classes have been cancelled for low enrollment. These courses will be offered in the future, and adjunct lecturers will be utilized in this area.

Dr. Evelyn Kitchens-Stephens asked if Dr. Proctor has been working with the University of Pittsburgh in the area of program transfer management. Also, she asked if Dr. Proctor is going to do more to facilitate transfers.

Dr. Proctor responded that he is working with several schools, and he is working very closely with the University of Pittsburgh. The considerations are both elective and equivalent programs. CCAC students should be able to see how these electives and equivalencies will be considered by the receiving schools.

A vote was taken to accept this proposal. All were in favor; there were no abstentions.

D.   ACADMIC STANDARDS AND STUDENT AFFAIRS

Proposal: Revision-Course Add Policy
Amendments to the Probation and Suspension proposal were unanimously accepted. The sub-committee expects 3 more proposals at its next meeting.

Dean Mary Lou Kennedy Reporting: Prof. Marianne Trale made a motion to accept the report, and Prof. Shirley Harr seconded. Dean Kennedy reported that Dean Archey reviews activities regarding de-registration. Two campuses are using one set of procedures; and the other two campuses are using a different set of procedures. The goal is to achieve uniformity by adjusting the language. Regarding registration, the language will read as follows: “If the class has already met, the student will need to have been prior-registered and must secure the faculty signature.”

Dean Rick Allison spoke of nuanced language in the words “during the first week” and “after the class has met.”

Dean Kennedy stated that if the late registration is to occur during the second week of classes, the dean (associate academic) and faculty signatures are required.

Dean Rick Allison stated that the wording is crucial because he receives many calls on late registration matters, and the language must be precise.

Dean Kennedy further stated that the policy is restrictive, but it is meant to be restrictive. We want students to be ready and in their classes on day one. When they come late, they never catch up. Dean Allison concurred: “People who come late are in a rush and they fail.”

Carl Francolino observed that individuals on the different campuses were not recognizing the distinctions between the word “register” and “add.” 

Dean Allison noted that “register” means the action that takes place before the semester begins. “Add” means the action that takes place after the semester has begun.

Dean Kennedy stated that effective this summer, 2012, staff will have the information even though it won’t be published. Summer visiting students are some of our biggest problems.

Evelyn Kitchen-Stephens noted that clarification of language in paragraph two will bring consistency to all campuses.

A motion was made to accept the proposal with changes. All voted in favor; 0 opposed; 0 abstentions.

AGENDA ITEM III: UNFINISHED BUSINESS

The end of the semester meeting will be April 16, 2012.

AGENDA ITEM IV: NEW BUSINESS

Prof. Maryann Anderson and Dean Rick Allison discussed final program reviews and their accessibility. For example, if the middle states accrediting body would want to see revised program reviews, shouldn’t they be able to find final versions on our website. Maryann Anderson will check with Fran Dice regarding the scanning of these documents. Carl Francolino stated that built in electronic markers would make the documents searchable. He added that we should be able to save and archive documents.

There being no further business, the meeting ended at 3:30 PM.

Respectfully submitted,
Elizabeth Claytor
College Council Representative – North Campus