Community College of Allegheny County (CCAC)

Community College of Allegheny County

College Council Meeting Minutes May 10, 2012

COLLEGE COUNCIL MEETING MINUTES
May 10, 2012
Office of College Services Board Room

ATTENDANCE                     

Present   

Absent                    

Guests                  

Richard Allison
Maryann Anderson
Mary Frances Archey
Elizabeth Claytor
John Dziak
Carl Francolino
Rita Gallegos
Jane Greenwood
Shirley Harr
Donna Imhoff
Nancy Jenkins
Evelyn Kitchens-Stephens
Audrey Rosenthal
Vickie Rostis
Barbara Thompson
Marianne Trale
Stephen Wells 



Geno Anitori
Don Breitbarth
Lillian Briola
Fran Dice
Mary Beth Doyle
Jamie Hightower-Poindexter
Esther Mason
Ken Moore
Joseph Nese
Helen Ortman
Della Pappas
Maureen Pavlik
Allysen Todd
Brenda Trettel
Elizabeth Vargo
Lillian Briola

Maryann Anderson, College Council Chair, called the meeting to order at 12:35 PM.  Mrs. Anderson thanked Mary Frances Archey for providing lunch.

AGENDA ITEM I: APPROVAL OF THE MINUTES OF THE
APRIL 26, 2012 MEETING OF COLLEGE COUNCIL

Marianne Trale moved to accept the minutes of the April 26, 2012 meeting of College Council.  Shirley Harr seconded the motion and the minutes were approved as amended. 

AGENDA ITEM II: SUBCOMMITTEE REPORTS

A.  ASSESSMENT AND RESEARCH  

Carl Francolino reported that at the last meeting, the Subcommittee met to discuss the Blackboard service SafeAssign with the product manager. SafeAssign, a plagiarism checking service, is provided free of charge to Blackboard customers. SafeAssign has been plagued with a bottleneck of submissions that Blackboard has not been able to handle. SafeAssign can process 40 to 50 pages per minute; however, last December there were 1 million submissions. There have been times when the queue was weeks long which would have delayed reporting to a time after the semester was over. Those at SafeAssign have promised to fix the bottleneck, are estimating what they can now handle, but have yet to test it.

Mr. Francolino believes the product will be better as it matures. Elizabeth Claytor, the Subcommittee secretary, expressed her lack of confidence in the product.

B.  CURRICULUM

Proposal:  Deletion of Diagnostic Medical Sonography (DMS) Certificate Programs
Geno Anitori presented the proposal which would delete the Diagnostic Medical Sonography Certificate Program. The program for the Associate's degree would remain. Mary Frances Archey pointed out that the state and federal governments are looking for shorter programs in which students can become degreed; therefore, it seems that the Associate’s program would be deleted and the Certificate program would remain. This is an exception; however, because students are not interested in the Certificate Program. Information about the Certificate Program occupies a lot of space in the catalog and is confusing, especially as both the Certificate and Associate's programs have three tracks.

Carl Francolino moved to accept the proposal. Jane Greenwood seconded the motion and the motion passed unanimously.

Proposal:  Change of co-requisites and pre-requisite courses in the Occupational Therapy Assistant Program (#587)
Lillian Briola presented the proposal. While preparing for a self-study, Dr. Briola discovered courses that should be modified.

BIO 162, Anatomy and Physiology 2 would be added as a co-requisite to OTA 102, Occupational Therapy in Pediatrics.  This change is necessary because students are required to integrate a greater understanding of anatomy and physiology into the study of children.

A pre-requisite, OTA 201, Occupational Therapy in Physical Disabilities would be added to OTA 202, Occupational Therapy in Mental Health. These courses expand upon each other as students learn a client-centered approach in which clients are considered as people and not as bodies.

OTA 201, Occupational Therapy in Physical Disabilities would be added as a prerequisite to OTA 203, Occupational Therapy in Aging Populations. OTA 201 will help students to understand chronic conditions in the aging population, such as arthritis, so students can apply the concepts.

OTA 201, Occupational Therapy in Physical Disabilities was added as a prerequisite and OTA 202, Occupational Therapy in Mental Health and OTA 203, Occupational Therapy in Aging Populations were added as co-requisites to OTA 204, Occupational Therapy Professional Issues. In OTA 204, students select an area of specialization to do an evidence-based practice. With the addition of the prerequisites and co-requisites, students would be better prepared.

OTA 201, Occupational Therapy in Physical Disabilities would be a prerequisite for OTA 212, Occupational Therapy Fieldwork 1 Mental Health so that students would be better prepared for their fieldwork.

OTA 201, Occupational Therapy in Physical Disabilities would be a prerequisite for OTA 213, Occupational Therapy Fieldwork 1 Aging Populations so that students would be better prepared for their fieldwork.

The learning outcomes for OTA 212, Occupational Therapy Fieldwork 1 Mental Health were changed so they would be measureable and more in line with Bloom's taxonomy. Maryann Anderson pointed out that a change in learning outcomes was not mentioned in the abstract; therefore, members of College Council were not looking for errors. In the future it would be better for the presenter to return to Council if something should be corrected that is not indicated in the abstract.

Dr. Briola said that there was no change to the sequence of courses. Some topics were changed, some topics were combined, but none were eliminated.

The following correction was noted:
Page 24, Learning Outcome 1 is missing a period at the end of the line.

Evelyn Kitchens-Stephens moved to accept the proposal as amended. Nancy Jenkins seconded the motion and the motion passed unanimously.

Proposal:  Dietetic Technician Associate Degree Program Changes (#590)
Elizabeth Vargo presented the proposal in which there would be changes made to the program description for the Dietetic Technician Associate Degree Program. The accreditation agencies have changed their names; therefore, the program description must be changed to reflect this.

In addition, DIT 104, Foods would be split into a course on foods and a separate lab on foods.  This is important so that a student's skill with handling food can be assessed separately rather than being combined with a general knowledge regarding food. The existing course is four credits. The new courses would be a three-credit course, plus a one-credit course for the lab.

The following corrections were noted:
Page 10, Rationale for changes, the word "separate" is misspelled twice.
Page 12, Learning Outcomes 3 should read is part, "Define federal, state and local food laws and regulations as applied to..."
Page 12, Learning Outcomes 5, "Devise" is misspelled.
Page 15, Learning Outcomes 1, there is an extra space before "Read."
Page 15, Course Number, the "?" will be removed after the course number has been verified by Fran Dice.

DIT 105 is offered as a distance education course. Barbara Thompson asked how the lab was handled. Mrs. Vargo replied that students are responsible to find their own laboratory sites according to a set of criteria.

Steve Wells move to accept the proposal as amended. Elizabeth Claytor seconded the motion and the motion passed unanimously.

Proposal:  Dietary Manager Certificate Program Changes (#591)
Elizabeth Vargo presented the proposal, similar to the previous one, in which there would be changes made to the program description for the Dietary Manager Certificate Program. The accreditation agencies have changed their names; therefore, the program description must be changed to reflect this.

In addition, DIT 104, Foods would be split into a course on foods and a separate lab on foods, DIT 105. The new courses would be a three-credit course, plus a one-credit course for the lab.

The same corrections for the Associate Degree Program above apply to this program.

Carl Francolino moved to accept the proposal as amended. Donna Imhoff seconded the motion and the motion passed unanimously.

C.  ACADEMIC PLANNING 

Program/Discipline Review:  Five Year Program Review of the Paralegal certificate (605.2) and program (604.2)
Joe Nese presented the program review for the Paralegal certificate and program. The recommendations for the program include the following:
Mr. Nese recommends that the number of licenses for the online tool, Westlaw, be increased. Currently, the College is paying $566 per month. Boyce Campus has 25 licenses. An extra 15 licenses for Boyce Campus would cost a total of $615 which is an increase of $50 per month. There are 125 licenses at Allegheny Campus, which is sufficient.

There is a new, more user-friendly version of Westlaw which will be released soon that would cost $642.93.

There is also a recommendation for a full-time faculty member at Allegheny Campus. This would make coordination between the two campuses easier.

Boyce is the only campus that has a law library. Even though students want to do all of their work online, it is important that they learn to use the resources in print form as well. It would be helpful if Allegheny Campus purchased basic research tools for the Library. These resources are often available as discards from law libraries. Barbara Thompson suggested that Mr. Nese contact Dennis Hennessey, the Department Head of the Library at Allegheny Campus regarding this. Mrs. Thompson was sure that Mr. Hennessey would look at this request favorably.

Mr. Nese would like to add a co-op course. This would give students work experience so they might have an easier time finding a position.  It is very hard to find a paralegal position in Pittsburgh because of the abundance of law schools. Students are able to find jobs in non-traditional areas such as insurance compliance areas, banks, settlement companies, and health care.

Vicki Rostis moved to accept the program review. Nancy Jenkins seconded the motion and the motion passed unanimously.

Program/Discipline Review:  Developmental Studies Discipline Review
Allysen Todd introduced the discipline review for developmental studies. Dr. Todd referenced the national attention that developmental studies has received regarding the importance in the success of students. Rita Gallegos and Don Breitbarth presented the discipline review.

Mrs. Gallegos discussed the need for more full-time faculty, as well as the need to have equity across the campuses of students' access to reading and writing labs.

Allegheny Campus has a reading computer lab, and Boyce Campus has a reading/writing lab that is very heavily used. Neither North nor South has labs.  

Mrs. Gallegos expressed the need for software, specifically Wise Soft which would cost the College about $3,000 per site. There are approximately seven sites.  

From the Conclusions and Recommendations section, Mrs. Gallegos pointed out that registration for the DVS discipline increased 48% between 2006 and 2010. From 2005 to 2009, the percentage of CCAC students who enrolled in, and successfully completed developmental reading courses, was slightly higher than both the national and state benchmarks.

Steve Wells pointed out that on page 38 of the review; there is an excellent description of the instructional method that is used in developmental studies. Dr. Wells felt that this excellent description explained the process necessary for our developmental students to learn and succeed.

Rita Gallegos moved to accept the discipline review. Marianne Trale seconded the motion and the motion passed unanimously.

Program/Discipline Review:  Computer and Information Technology Career Programs
Carl Francolino and Helen Ortman presented the program review. Mr. Francolino reported that he along with other faculty in the discipline looked at the 2006/2007 program review, the recommendations and how they have been incorporated, and the necessary changes that have been made to keep pace in this field.  

The recommendations deal mostly with decisions regarding fine-tuning courses and programs. The recommendations address a few courses that do not run, and are not likely to be needed again. The faculty are examining the sequence of courses, and ensuring that the topics covered in each course are in compliance with standards set by the Association of Computing Machinery.

As side comments, Mr. Francolino and Ms. Ortman mentioned that students are afraid to take programming courses. Students also lack confidence in their ability to speak in front of others. Mr. Francolino believes that students should be required more often to make formal presentations, and that Speech should be part of every discipline. 

The faculty are also looking at specific courses and questioning if they should be within the CIT Department. For instance, Computer Forensics might be better tied to CJC; or ecommerce should be tied to Business. Mr. Francolino added that the College CIT Department is very responsive, and do a great job of keeping the software used by students up to date.

Vicki Rostis moved to accept the program review. Jane Greenwood seconded the motion and the motion passed unanimously.

Steve Wells especially thanked faculty members Gino Anitori and Ray Martin for serving on Academic Planning. Mr. Martin was especially helpful answering questions related to our libraries.

D.  ACADEMIC STANDARDS AND STUDENT AFFAIRS

Evelyn Kitchens-Stephens reported that the proposal for the Medical Withdrawal changes was rejected unanimously by the subcommittee which determined that the proposal, although revised somewhat, was still piecemeal and that it was significantly different from the original proposal. Therefore, the subcommittee decided that the proposal was not clear, needed to be announced to the college community for review, and needed to be made more comprehensive and include all of the entities affected by the proposal.

Proposal:  Comprehensive Student Development Services Assessment report
Esther Mason, Della Pappas and Mary Beth Doyle, Student Services Directors, presented the assessment report which details the assessment process for Student Development. The report shows a tremendous increase in the number of students that are seen. Ms. Mason cited the Fall semester 2011 during which more than 14,000 students were seen system-wide.  

The Directors indicated the importance of technology which can often provide students with independence. As an example, Kurzwell 3000 reads text to students. Every computer at the College has this software imaged. It is now also web-based. Student Development staff have looked at the Echo SmartPen which records lectures, and can be paused when a faculty member digresses in his lecture. They have tried Kindel, but did not feel that it met expectations.  

Under recommendations is the need for more staffing, which is critical. The staff provides service not only to the campuses, but most of the centers as well. The Directors were reclassified and placed at Grade 14, while other Directors are Grade 15. The Directors are requesting that this be corrected.  Additional space, updated assistive technologies, and adaptive equipment are needed at all campuses for consistent and effective services. The Directors also spoke of the importance for professional development, and have been hindered by the lack of funds available.

Barbara Thompson moved to accept the report. Audrey Rosenthal seconded the motion and the motion passed unanimously.

Proposal:  Change in Minimum GPA of Entering LPN and Advanced Placement Students
Maureen Pavlik presented the proposal. With the recent elimination of the Pax exam to determine those students who qualify to enter the Nursing program, the Nursing Department has relied on students’ GPA as a gauge. The current GPA minimum is 2.5. This proposal would raise the GPA minimum to 2.8 which is consistent with most schools. This would go into effect immediately.

Vicki Rostis moved to accept the proposal. Shirley Harr seconded the motion and the motion passed unanimously.

Proposal:  Add a question on the final grade roster for each "F" grade awarded indicating the student failed the course due to non attendance
Jamie Hightower and Fran Dice presented the proposal. The addition of a question on the final roster asking if an "F" grade was for non-attendance, will help identify financial aid recipients who did not attend class; therefore, did not earn their financial aid.

Attendance is very important to Title IV funds, and the College is required by the Department of Education to question attendance. The College must return funds to the government for those students who withdraw from classes short of the 60% point of the semester. What is difficult to identify are those students who just disappear and don't withdraw. Instructors need to report those students who just stop coming to class, as well as the date when they last attended. The question on the final roster in this proposal will help to identify those students.

There was considerable discussion whether this question was stated in a manner that would identify only those financial aid students who disappear. A student may have attended most classes, but may have violated the instructor's attendance policy, and be identified as receiving an "F" due to non-attendance. Mrs. Dice may have to present another proposal at a later date that would refine this question. 

Carl Francolino moved to approve the proposal. Audrey Rosenthal seconded the motion and the motion passed with 13 votes in favor and 1 abstention.

Proposal:  "W" deadline date~align with 60% Title IV reporting deadline
Fran Dice presented the proposal. Currently the deadline for students to withdraw from classes is the 66% mark of the semester. Students can remain enrolled to the 65th% mark, and then withdraw and keep their financial aid.  The proposal would move the date when students would need to withdraw to the 60% point of the semester. This is in alignment with all but one community college in the state. The actual difference is 4 days.

Jane Greenwood moved to accept the proposal. Rita Gallegos seconded the motion and the motion passed 11 votes in favor, 1 vote opposed and 2 abstentions.

AGENDA ITEM III: UNFINISHED BUSINESS

Barbara Thompson reminded Subcommittee secretaries to please send their minutes to her throughout the summer as word document attachments. She will forward them to Tanya Sander-Marks to be posted.

Mary Frances Archey discussed the medical withdraw proposal that has not passed through Academic Standards and Student Affairs. She reported a meeting between her, John Dziak and Maryann Anderson. They concluded that anything dealing with finances is managerial.

Dr. Archey pointed to a proposal that was passed by College Council in 2007 that allowed for a partial withdraw from classes.  On the basis of that proposal passed by College Council there was a motion by Shirley Harr and a second by Rick Allison to change "college" to "classes" on page 28 of the current catalog which will read, "The student's physician will need to document the condition that requires a student to leave classes," rather than, " The student's physician will need to document the condition that requires a student to leave the college." This will align the paragraph to agree with the first sentence which reads in part, "If a student experiences health problems that require withdrawal from classes..." All were in favor of this change.

AGENDA ITEM IV: NEW BUSINESS

Maryann Anderson distributed the list of initiatives that College Council has completed. The list numbers 70 proposals, which represents a tremendous amount of work. Mary Frances Archey and Donna Imhoff commented on how important this list is in locating issues that have been resolved. Maryann Anderson thanked everyone for all the good work accomplished this year.

Carl Francolino expressed concern about the academic appeals process. He cited a situation in which a complaint had been settled, but still went forward. Mary Frances Archey and Donna Imhoff commented on the importance of the appeals process, even when an issue has been decided. Due process is vital, and in the long run protects the College from possible litigation which occurs on a regular basis. All appeals must be heard even if the issue has been settled.

Maryann Anderson reminded Council that the minutes from this meeting will be approved via email and to please respond.

There being no further business, the meeting ended at 4:25 PM.

Respectfully submitted,
Barbara Thompson
College Council Secretary