Community College of Allegheny County (CCAC)

Community College of Allegheny County

College Council Meeting Minutes August 23, 2012

August 23, 2012
Office of College Services Board Room





Maryann Anderson
Mary Frances Archey
Elizabeth Claytor
John Dziak
Carl Francolino
Rita Gallegos
Shirley Harr
Donna Imhoff
Evelyn Kitchens-Stephens
Audrey Rosenthal
Vickie Rostis
Barbara Thompson
Marianne Trale
Stephen Wells 

Rick Allison
Nancy Jenkins
Sharon Mills

Maryann Anderson, College Council Chair, called the meeting to order at 2:35 PM. 


Maryann Anderson welcomed members of Council and asked that each member introduce themselves.


Election of Faculty Members on College Council to the following positions:

Chair of College Council
Maryann Anderson

Secretary of College Council
Barbara Thompson

Chair and Secretary of the four Sub-Committees:

Rita Gallegos - Chair
Marianne Trale - Secretary

Academic Standards and Student Affairs
Evelyn Kitchens-Stephens - Chair
Audrey Rosenthal - Secretary

Academic Planning
Stephen Wells - Chair
Vicki Rostis - Secretary

Assessment and Research
Carl Francolino - Chair
Elizabeth Claytor - Secretary


Maryann Anderson reviewed the responsibilities of each Subcommittee as outlined in the AFT Collective Bargaining Agreement, Article XXVII, Governance.

The Curriculum Subcommittee is responsible for new courses and programs as well as changes to existing courses and programs. They are also responsible for curriculum development, and for consideration of the job market and transferability of courses and programs.

Academic Standards and Student Affairs
Academic Standards and Student Affairs is responsible for procedures related to admissions, advising, registration, testing, academic standards, grading and student retention.

Academic Planning
Academic Planning is responsible for reviewing bargaining unit positions and making recommendations regarding which positions might be filled. They are also responsible for program and discipline review and the academic calendar.

Assessment and Research
The responsibilities of Assessment and Research include reviewing and making recommendations regarding distance education, assessment, and creative initiatives.


Maryann Anderson distributed copies of the College Council protocol for members and guests of College Council. Members should be respectful, raise their hand to be recognized to speak, give notice if not able to attend, and be on time. After 2 consecutive absences, members may be replaced. Members are not permitted to send substitutes to represent them at College Council meetings. Subcommittee chairs should submit agenda items the Friday before Council meets. Council will discuss only those items on the agenda.

Guests are welcome to attend and notice of that should appear on each Council and Subcommittee meeting announcement. Guests should sit around the perimeter of the room until invited to present at which time they should move up to the table. Guests must sign the log so that their presence will be recorded in the minutes.  Guests should limit their remarks to five minutes.


College Council meets at 2:30 PM the second and fourth Thursdays of each month in the Board Room of the Office of College Services. The Subcommittees meet the first and third Thursdays in conference rooms at the Office of College Services. All Subcommittee meetings start at 2:30 PM with the exception of Academic Planning which starts at 2:00 PM. The last day to submit proposals to Subcommittees for consideration by College Council is April 4, 2013.


There was no unfinished business.


 Embedded Librarian Project

Erin Pierce, Librarian at the North Campus Library, presented information regarding the embedded librarian project. This project was specifically designed to deliver library service to those distance learning students who have been under-served.

Because more and more students are taking online courses, North Campus Library staff felt it was important to offer all of the services that are available to students on campus to students taking online courses. The service is most valuable for those courses in which there is an active research component.

Students are introduced via the course outline and Blackboard to the personal librarian for the course. Mrs. Pierce develops a guide of resources specific to the research project.  She teaches students how to do research and is available via chat or email to answer specific questions.

Mrs. Pierce used four methods of assessment to determine the effectiveness of the service: a student survey, a faculty interview, a one-minute reflective piece written by students and a larger information literacy assessment piece.

She found that 11% of students contacted her directly, and 57% used the course-specific guide; therefore, 68% used the service in some way.  88% of students said they would like to have this service in other classes.

In the information literacy assessment, Mrs. Pierce compared embedded librarian students with the students from the college-wide assessment done in 2007. She selected three courses: ANT 102, SOC 120, and ENG 118. Each assessment was evaluated by 2 librarians. Results showed that in courses in which there was an embedded librarian, 92% of students passed the course as opposed to 76% in the general population.  Also, only 8% of students failed in the courses in which there was an embedded librarian, as opposed to 24% in the general population. The percentage of students doing exemplary work soared from 11% to 41%. Mrs. Pierce concluded that:

  • Students in online courses with a research component do better with a librarian embedded in their course.
  • Embedded librarians support the general education goals of the College.
  • Students want the support of a librarian, and will use that support if they understand they have access to it.

Currently this service is available for online courses taught by North Campus faculty; however, Librarians at other campuses have expressed an interest in participating in similar initiatives at their respective campuses.

Archived approved proposals, 2010-2012

Over the summer, the staff from Fran Dice's office scanned the approved proposals from 2010 to 2012 and placed them on the U drive for access by CCAC faculty and staff.  Prior to this, the only proposals available were original proposals that did not incorporate the changes made during the Subcommittee meetings as well as College Council. This was a large undertaking and Council members were grateful to have this valuable resource available. 

Mary Frances Archey distributed the responses to the recommendations made in the Program and Discipline reviews conducted during the Spring semester.

Maryann Anderson reminded Subcommittee chairs to please send out announcements asking for faculty members. Please email the Subcommittee memberships to Barbara Thompson who will add them to the College Council websites.

There being no further business, the meeting ended at 4:48 PM.

Respectfully submitted,
Barbara Thompson
College Council Secretary