Community College of Allegheny County (CCAC)

Community College of Allegheny County

College Council Meeting Minutes April 25, 2013

COLLEGE COUNCIL MEETING MINUTES
April 25, 2013
Office of College Services Board Room

ATTENDANCE                     

Present   

Absent                    

Guests                  

Richard Allison
Maryann Anderson
Mary Frances Archey
Elizabeth Claytor
John Dziak
Carl Francolino
Rita Gallegos
Shirley Harr
Nancy Jenkins
Evelyn Kitchens-Stephens
Sharon Mills
Audrey Rosenthal
Vickie Rostis
Marianne Trale
Stephen Wells 

Donna Imhoff
Barbara Thompson

Tara Zirkel
Kristin Spiker
Liz Strenkowski
Anne Louise Dailey
Brenda Trettel
Kathy Mayle
Barry Noel
Allysen Todd
Cheryl Graham
Sandra Bobick
JoAnn Avoli

Maryann Anderson, College Council Chair, called the meeting to order at 2:30 PM. 

AGENDA ITEM I: APPROVAL OF THE MINUTES OF THE
APRIL 11, 2013 MEETING OF COLLEGE COUNCIL

Rita Gallegos moved to approve the minutes of the April 11, 2013, meeting of College Council. Marianne Trale seconded the motion, and the minutes were approved as amended. 

AGENDA ITEM II: SUBCOMMITTEE REPORTS

 A.  ACADEMIC STANDARDS AND STUDENT AFFAIRS

Evelyn Kitchens-Stephens reported that the nursing program is utilizing a new point system, but it provides an incomplete picture of how the several factors would work together. There is disagreement among the nursing faculty regarding the use of placement tests. This proposal was tabled until May 2, 2013, when a new proposal for an admissions plan will be brought forward.

Proposal:  Admissions Five-Year Comprehensive Student Development Services Assessment
The review of the Admissions Five-Year plan was presented by Kristin Spiker – Allegheny Campus, Tara Zirkel – South Campus, and Liz Strenkowski – Boyce Campus.

The motion to hear the proposal was made by Stephen Wells. It was seconded by Carl Francolino. Each year for the past four years, the Admissions Staff has worked on one critical aspect of their program to improve services for incoming students to offer additional educational opportunities and increase matriculation rates. The focus this year has been on Enrollment Express and the matriculation rates. Recommendations for this division include the addition of one or two floating recruiters. More staff is needed because in one six-month period, there were 450 outreach events covered by eight individuals. Increased staff is needed to reach out to the large population that we serve.  A second recommendation is that the college purchase computer tablets because of the increased use of web applications, interactions with students, and contacts with school and business leaders. Third, it is recommended that admissions staff be included in development of policy and policy changes. Fourth, there is a need for an ESL administrator because of the need to support a growing population for whom English is not their first language.

A question was raised concerning the budget request in terms of real dollars. The answer is that Dean Kennedy and IT are researching needs and costs. The hardware that is purchased must interface with the rest of the campus. There is also the possibility of searching for grant money to cover the cost of purchasing computer tablets.

Stephen Wells inquired about the types of policy changes that were referenced earlier. The response was that the nursing staff wants to be involved  in the development of marketing pieces and working with the marketing department to roll out more marketing information. The nursing department would like to have at least one meeting with the marketing department per semester to discuss marketing strategies and initiatives. Anything that pertains to international students should be carefully examined.

The Learning Commons and Learning Assistance Centers will be an important part of the test preparation process. Prospective students will be able to access the math cafes with a guest login pass that will be valid for 2 weeks. This pass may be valid for a longer period of time in the future. These services are and will continue to be important as part of the quality assurance and grading scale for the nursing program.

The report was unanimously accepted.

B.  ASSESSMENT AND RESEARCH

Carl Francolino reported that the Assessment and Research Committee received a report from Online Learning as well as an update from IT. There will be a scheduled outage of services from noon May 16, 2013 through May, 19, 2013. IT will work with service packs to correct problems which will enhance quality. There will be professional development offered with material from various textbook publishers’ cloud-based services at the Summer Professional Development workshops in June 2013. There also will be online orientation commencing in the fall 2013 term. Stephen Wells inquired about the content of the orientation, and the council was directed to contact Dr. Bostaph and the directors of Student Life for this information. It is important that we upgrade our services because the increasing use of videoconferencing uses a great deal of bandwidth.

Mary Kate Quinlan stated to the Assessment and Research Committee that beginning work for the college’s next Middle States review will begin in the fall 2013 term.

Discussion of Mandatory Orientation.

Evelyn Kitchens-Stephens observed that there is a misconception that students must complete mandatory orientation in order to register for classes and take the placement tests. There is a growing belief that the steps in the process are that new students contact admissions, proceed to registration, participate in test preparation work, complete orientation, receive evidence from registration that they completed orientation, take their placement tests, see their adviser, and register for classes. There is some confusion around the new process which leads some staff to believe that new students should not take their placement tests before the mandatory orientation.

Dean Archey pointed out that College Council did not pass a policy that mandated test preparation before the placement tests. Therefore, we cannot implement such a policy at this time. Our aim for fall 2013 is that 70% of new students complete mandatory orientation.

Evelyn Kitchens-Stephens stated that there are disconnects and places where the policy is missing pieces. These missing pieces and disconnects are creating confusion. Dean Archey questioned whether our college community is ready for such a tight policy. She stated that preparation for placement is a deliberate pathway. We need more communication. Orientation can be moved to second position in the process for new students, thereby taking place after the initial contact with registration rather than much later in the process.

By the beginning of fall 2013, some students will have been in the pipeline since January 2013. It is possible for these individuals to go to the Math Cafes to do placement work. There will be a meeting on either May 3 or May 9, 2013, to discuss changes and how to get everyone on the same page. It was noted that Enrollment Express no longer exists.

C.  CURRICULUM

Proposal:  Revise Global Studies program (103) and add POL 204, Comparative Studies course
Rita Gallegos reported that the Global Studies proposal will be moved to the May 9, 2013, meeting at the request of Brenda Trettel.

Proposal:  Add two new courses, BIO 121-Principles of Sustainability and BIO 230-Research Methodology and Quality Assurance
Audrey Rosenthal made a motion to hear the Biology 121 proposal, and Vicki Rostis seconded the motion.

Spokespersons for the proposal were Brenda Trettel and Sandy Bobick.  The proposed changes are required because of the Transfer Articulation Oversight Committee  Agreement. Certain degree programs offered by CCAC must articulate with courses taught at the state universities and Carlow University. K. Leroy Irvis (KLI), the new science building is a LEED certified building. LEED stands for Leadership in Energy and Environmental Design, and it is part of CCAC’s sustainability program. The upgraded course, developed by a knowledgeable adjunct teacher, includes field trips, guest speakers, and discussion of current news on the topic of sustainability.

Biology 230 is a requirement for the Biotech Certificate program. It emphasizes the reading of current literature in the field of biotechnology and application of the scientific method.

There is a correction on page 7, #4 – “sources” should read “reviews”.  Page 5 – “vs” should be followed by a period which is missing in #7. On page 4, under Learning Outcomes, delete “connections” and replace with “Describe the challenges that population growth introduces for resolving sustainability issues.”

The report was unanimously approved with the recommended changes.

Proposal:  Add a prerequisite to BUS 130, Business Communications and ACC 104, Financial Accounting
Evelyn Kitchens-Stephens made a motion to hear the proposal, and Shirley Harr seconded the motion.

Changes in prerequisites are recommended because students complete ACC 104, but they may not have the correct math skills. They also need English 101 as a prerequisite because of their writing deficiencies. Corrections in the submitted document are: page 10 – Catalog Course Description – spelling of “effective” and page 5 – there is a typographical error in #7 under listed topics – “Accounting.”  It is recommended that some former prerequisites be reinstated. For example, there are no perquisites for ACC100.

The report was unanimously approved with the recommended changes.

Proposal:  Discontinuing Co-Requisites status for both NUR 110/NUR 120 and NUR 220/NUR230 courses
A motion was made to hear the proposal and seconded. This proposal was presented by Kathy Mayle. The situation is that a student who fails one of these pairs of courses, NUR 110/120 or NUR 220/230, then leaves the college, and later returns to the college, does not have to re-take the course. NUR110 has a clinical component, and NUR120 consists of a laboratory as well as a classroom experience. A returning student must re-apply if he/she wants to return to the program.

The report was unanimously approved with the recommended changes.

Proposal:  Change in Women’s Study Certificate
Rita Gallegos motioned that council hear the proposal, and Carl Francolino seconded the motion. Cheryl Graham presented the proposal. A review of assessment revealed that there are courses that are never offered, new courses are needed, and the existing courses should be re-ordered.

It was pointed out that on page 7 – “*” should be replaced with superscripts. And, on page 8, under program objectives, the bullets should be eliminated. Also, on page 7, periods instead of semicolons should appear at the end of each item in the list under objectives. On page 9, a question was raised regarding the prerequisite for Women as Writers. Is it English 101? The answer was yes.

The report was unanimously approved with the recommended changes.

Proposal:  Revise PSY 290, Research Methods and Applications course to include the prerequisite of PSY 270, Statistics for the Behavioral & Social Sciences
Nancy Jenkins motioned that council hear the proposal, Steve Wells seconded the motion.

Anne Louise Dailey presented the proposal. There is a definite need for a course in research statistics and a re-ordering of the courses. A recommended change refers to an item on page 6, #2. “…science studies, [and] ethical principles of research.” Also on page 6, in the Catalog Course Description, line 4:  Topics include research ethics, establishing construct plus internal and external validity, sampling techniques, research error, control variables and data analysis by statistical methods. Students will also study methods of conducting a literature review, generating ideas and hypothesizing, collecting, grouping, analyzing and reporting research findings; experience running labs and debriefing “live” subjects.”

The report was unanimously approved with the recommended changes.

Proposal:  Editorial change of the Drug and Alcohol (414.1) diploma
Sharon Mills motioned that council hear the report, and Vicki Rostis seconded the motion.

An editorial change was proposed to remove a restricted elective from one semester to another.

The report was approved as amended with one abstention.

Postponement.
Stephen Wells reported that Massage Therapy and Phlebotomy will be heard on May 9, 2013.

D.   ACADEMIC PLANNING

Program/Discipline Review:  Music Program Review
Evelyn Kitchens-Stephens motioned that council hear the proposal; Rita Gallegos seconded the motion.

There is a need to upgrade the common core curriculum for music. Yearly assessments were not completed because there is only one full- time music position filled and a host of adjuncts. Also, it was stated that there is limited employment for an Associate of Arts degree in music.

Stephen Wells commented on developmental recommendations on page 61. There is need for a full-time position at South as well as Allegheny, and space at West Hall would be ideal. On pages 56 – 61, note that specific soundproofing practice areas and acoustical upgrades at Boyce are important.

It is recommended that the course title “Harmony” be changed;  harmony has a different connotation than what is meant by the college.

The report was unanimously approved as amended.

Program/Discipline Review:  Five Year Program Review of the Criminal Justice program (600.5)
Carl Francolino motioned that council hear the proposal; Shirley Harr seconded the motion.

The proposal was presented by Barry Noel. The Criminal Justice program has seen tremendous growth in enrollment within the last ten years, 2003 – 2013. The program has also grown in diversity with more minority and female enrollment. CCAC is offering the Pittsburgh Urban Magnet Project training in agreement with the City of Pittsburgh as well as Civil Service Test preparation. The latter preparation will begin in fall 2013 and occur once a month at all campuses.

Recommendations are that the college hire a full-time teacher at the Allegheny Campus.  Much of the equipment for the program was purchased through Perkins grant funding. In this field, our most popular program is Law Enforcement. Corrections/computer forensics and homeland security are second and third.

The report was unanimously approved as amended.

Program/Discipline Review:  Program Review for the Health Information Technology Program (#550.3)
Vicki Rostis motioned that council hear the proposal; Marianne Trale seconded the motion.

Rick Allison presented the proposal.

By way of introduction, JoAnn Avoli pointed out that this program is one of the oldest in the system having begun in 1967. There are two problems that the program is facing. Electronic records keeping enables people to work from home, and few departments exist in medical facilities where students can have clinical experiences. Therefore, student placements are a challenge. Audrey Rosenthal noted that a job that can be done at home can be outsourced.

CCAC grads do not take all of the National Board Exams, and some employers are not requiring them which makes it difficult for CCAC to require them. The tests are widely available online, all year round.

Dean Archey suggested that we consider placing the board examinations as a requirement in the last course. Rick Allison stated that the deans concur with this idea. If we add a fee to the course, the fee must be approved by the president’s cabinet. The surgical technology program already requires that students take the board tests for their program.  Maryanne Anderson noted that the state professional organization will reimburse students for now, but this could change. Dean Archey noted that when students do not take licensure examinations, it is not a good statistic for the college. We should be mindful of this fact as our Middle States evaluation is approaching. Audrey Rosenthal observed that our students are test phobic, including our international students. Jo Ann Avoli stated that some students do not want to have face-to-face contact. They prefer to work online and at home. They see online as advantageous to them.

The report was unanimously approved.

AGENDA ITEM III: UNFINISHED BUSINESS

There was no unfinished business.

AGENDA ITEM IV: NEW BUSINESS

Mary Frances Archey spoke of the pre-negotiations work group which is an academic advising work group. According to the AFT collective bargaining agreement, such a work group may be created. Whatever decisions this group makes will be brought forward to College Council for its consideration.

Dr. Archey also suggested that two documents be attached to these minutes:  Perspectives on Community College Communications, a national agenda, and Focus on Student Success and Completion.

The next meeting will be held on Thursday, May 9, 2013, beginning at 12:00 PM.

There being no further business, the meeting ended at 4:40 PM.

Respectfully submitted,
Elizabeth Claytor, Substitute for
Barbara Thompson
College Council Secretary