• Financial Responsibility Agreement

    All students are bound by the Community College of Allegheny County (CCAC) Student Financial Responsibility Statement upon course registration.  The Statement outlines the financial terms and conditions associated with your registration.  By registering for classes, you assume financial responsibility and agree to the terms of this Statement.  If you have questions or would like more information about the CCAC Student Financial Responsibility Statement please contact the Bursar Office at 412-237-3141 or bursar@ccac.edu.


    I understand that when I register for any class at CCAC or receive any service from CCAC I accept full responsibility to pay all tuition, fees and other associated costs assessed as a result of my registration and/or receipt of services.  If I'm not planning to attend, it is my responsibility to drop my classes as CCAC will not automatically cancel my registration.  I further understand and agree that my registration and acceptance of these terms constitutes a promissory note Statement (i.e., a financial obligation in the form of an educational loan as defined by the U.S. Bankruptcy Code at 11 U.S.C. §523(a)(8)) in which CCAC is providing me educational services, deferring some or all of my payment obligation for those services, and I promise to pay for all assessed tuition, fees and other associated costs by the published or assigned due date.

    I understand and agree that if I drop or withdraw from some or all of the classes for which I register, I will be responsible for paying all or a portion of tuition and fees in accordance with the published tuition refund schedule at https://www.ccac.edu/drop-policy/.  I have read the terms and conditions of the published tuition refund schedule and understand those terms are incorporated herein by reference.  I further understand that my failure to attend class or receive a bill does not absolve me of my financial responsibility as described above. 


    Financial Hold:  I understand and agree that if I fail to pay my student account bill or any monies due and owing CCAC by the scheduled due date, CCAC will place a financial hold on my student account, preventing me from registering for future classes, requesting transcripts, or receiving my diploma. 

    Late Payment Charge:  I understand and agree that if I fail to pay my student account bill or any monies due and owing CCAC by the initial term and monthly scheduled due dates, CCAC will assess a $15.00 late payment fee to my account for each late payment.     

    Collection Agency Fees:  I understand and accept that if I fail to pay my student account bill or any monies due and owing CCAC by the scheduled due date, and fail to make acceptable payment arrangements to bring my account current, CCAC may refer my delinquent account to a collection agency.  I further understand that I am responsible for paying all collection agency fees which may be based on a percentage at a maximum of 30% of my delinquent account, together with all costs and expenses, including reasonable attorney's fees, necessary for the collection of my delinquent account.  Finally, I understand that my delinquent account may be reported to one or more of the national credit bureaus. 


    Method of Communication:  I understand and agree that CCAC uses academic e-mail as an official method of communication with me, and that therefore I am responsible for reading the e-mails I receive to my CCAC academic email account on a timely basis. 

    Contact:  I authorize CCAC and its agents and contractors to contact me at my current and any future cellular phone number(s), email address(es) or wireless device(s) regarding my delinquent student account(s)/loan(s), any other debt I owe to CCAC, or to receive general information from CCAC.  I authorize CCAC and its agents and contractors to use automated telephone dialing equipment, artificial or pre-recorded voice or text messages, and personal calls and emails, in their efforts to contact me.  Furthermore, I understand that I may withdraw my consent to call my cellular phone by submitting my request in writing to the applicable contractor or agent contacting me on behalf of CCAC. 

    Updating Contact Information:  I understand and agree that I am responsible for keeping CCAC records up to date with my current physical address, email address, and phone number.  Upon leaving CCAC for any reason, it is my responsibility to provide CCAC with updated contact information for purposes of continued communication regarding any amounts that remain due and owing to CCAC.


    I understand that my Financial Aid Award is contingent upon my continued enrollment and attendance in each class upon which my financial aid eligibility was calculated.  If I drop or withdraw from any class before completion or I fail to attend, I understand that my financial aid eligibility may decrease and some or all of the financial aid awarded to me may be revoked.  I agree to repay any revoked aid amounts disbursed to my account that resulted in a credit balance that was refunded to me. 

    I agree and authorize CCAC to allow Title IV and other financial aid sources I receive to pay any permissible charges assessed to my student account including but not limited to tuition, fees, insurance, bookstore charges, service fees and fines, and any other education related charges, including prior year educational charges up to $200, unless rescinded by contacting the Financial Aid Office. 


    I understand that CCAC issues bills on a regular basis and I am responsible for reviewing and paying my student account bill by the scheduled due date.  I further understand that failure to receive my bill does not constitute a valid reason for not paying my bill on time. 


    I understand that administrative, clerical or technical billing errors do not absolve me of my financial responsibility to pay the correct amount of tuition, fees and other associated financial obligations assessed as a result of my registration at CCAC. 


    If a payment made to my student account is returned by the bank for any reason, I agree to repay the original amount of the payment plus a returned payment fee of $25.00.  I understand that multiple returned payments and/or failure to comply with the terms of any payment plan or Statement I sign with CCAC may result in suspension of my eligibility to register for future classes at CCAC and certified funds may be required for future payments. 


    If I decide to completely withdraw from CCAC, I will follow the instructions provided at https://www.ccac.edu/Withdrawal_Procedures.aspx which I understand and agree are incorporated herein by reference.   


    I understand that CCAC is bound by the Family Educational Rights and Privacy Act (FERPA) which prohibits CCAC from releasing any information from my education record without my written permission.  Therefore, I understand that if I want CCAC to share information from my education record with someone else, I must provide written permission by following the procedure outlined at https://www.ccac.edu/FERPA/ .  I further understand that I may revoke my permission at any time as instructed in the same procedure. 

    IRS FORM 1098-T

    I agree to provide my Social Security number (SSN) or taxpayer identification number (TIN) to CCAC upon request as required by Internal Revenue Service (IRS) regulations for Form 1098-T reporting purposes.  If I fail to provide my SSN or TIN to CCAC, I agree to pay any and all IRS fines assessed as a result of my missing SSN/TIN.  I consent to receive my annual IRS Form 1098-T, Tuition Statement, electronically from CCAC.  I understand that I can withdraw this consent and request a paper copy at any time.     


    I understand and agree that if I am younger than the applicable age of majority when I execute this Statement that the educational services provided by CCAC are a necessity, and I am contractually obligated pursuant to the "doctrine of necessaries." 


    This Statement supersedes all prior understandings, representations, negotiations and correspondence between the student and CCAC, constitutes the entire Statement between the parties with respect to the matters described, and shall not be modified or affected by any course of dealing or course of performance.  This Statement may be modified by CCAC at any time.