Office of College Services
800 Allegheny Avenue
Pittsburgh, PA 15233
Office of Sponsored Programs and Sponsored Research (OSPR)
The Office of Sponsored Programs & Sponsored Research (OSPR) works to facilitate the procurement of external funding through federal, state, and local government grants. As the official college representative and contact in the grant procurement process, the department is a valuable source of information for faculty and staff interested in seeking outside funding.
The office assists with pre-award, post-award, contract, and compliance for external funding projects.
What We Do
The dedicated and very resourceful personnel of OSPR assist CCAC stakeholders (inclusive of faculty, staff, administrators, and students) in the following:
- Identifying sources of external funding opportunities, especially from public agencies/organizations (inclusive of local, state, and federal governments)
- Conducting training/workshops aimed at continuing professional development in sponsored programs administration (inclusive of grants, contracts, and cooperative agreements)
- Developing applications/proposals for submission to appropriate funding agencies and providing comprehensive oversight aimed at the effective and efficient management of funded projects in compliance with institutional and funding agencies’ policies and expectations
What Makes a Grant Fundable?
- The idea must be innovative.
- The idea must address the needs of a particular population and meet the eligibility requirements of the grant agency.
- The idea must promote a change that is not only desirable but also measurable.
- The grant solicitation must be followed, and all materials must be submitted on time.
- The proposal must be well written, and the budget must support the activities outlined.
- There must be a plan for the sustainability of the project once the funding period is completed.
- The grant proposal or application must address the grant guidelines and priorities.
Grant Watch Newsletters
The OSPR Newsletter will be published quarterly and highlight recent awards, student success stories, and articles written by OSPR staff on finding funding opportunities, proposal development, grant management, and compliance. It will also feature important sponsored program news with articles written by Program Coordinators/Principle Investigators.
OSPR is the College’s authorized official and contact in the grant procurement process. Therefore, grant applicants shall not be submitted on behalf of the College without going through OSPR for prior approval and submission.
The OSPR Pre-Award team strives to provide friendly support to faculty and staff preparing and submitting grant proposals, including:
- Reviewing Request for Proposals (RFP)
- Developing and reviewing budgets
- Reviewing and authorizing cost-share requirements
- Preparing and submitting proposal packages based on sponsor guidelines and using online submissions systems
To take full advantage of Pre-Award services, a Project Director/Principal Investigator (PD/PI) must follow the timeline below:
|Tasks||Due to OSPR|
|1.||Complete Letter of Intent||4 weeks in advance of the submission deadline|
|2.||Submit final budget, justification, and draft proposal||1 week (5 business days) in advance|
|3.||Final documents for submission (excl. final SOW)||3 business days in advance|
|4.||Final SOW/project description||2 business days in advance|
|SOW = Statement of Work|
Applying for a Grant: Please complete and submit the Internal Letter of Intent.
Once OSPR is notified of an award, the Post-Award team will generate and distribute an internal Notice of Award (NOA) to the appropriate internal parties. The NOA is the College’s official documentation for the PD/PI to begin working on the project activities outlined in the grant proposal. Grant activities, including grant spending, cannot begin until an NOA has been generated.
The Post-Award team strives to provide customer-friendly support, including:
- Preparing and submitting subcontract agreements
- Providing onboarding training for new PD/PIs
- Providing guidance on sponsor-specific guidelines and regulations, Contractual Terms and Conditions related to the OMB Uniform Guidance, and CCAC Policy.
- Reviewing budget, cost-sharing, and related documents
- Reviewing and approving budget modifications
- Reviewing and submitting progress reports
Looking for available opportunities to fund program ideas? Try these links for announcements of requests for proposals (RFPs):
Federal Government Links
- Administration for Family and Children
- National Endowment for the Arts
- National Endowment for the Humanities
- National Science Foundation
- National Telecommunications and Information Administration
- US Department of Commerce
- US Department of Education
- US Department of Health and Human Services
- US Department of Justice
- US Department of Labor