Procurement
The CCAC Procurement Department is responsible for procuring and contracting for all equipment, materials, supplies and services necessary for the operation of the college. The Board of Trustees of the College represents the final authority concerning major procurement awards.
The Financial Control Policies and Procedures of the college are hybrid regulations having their roots in the Second Class County Code of Pennsylvania and other regulations required by the Board of Education and the Community College Act itself. The Community College of Allegheny County was established under the Community College Act of Pennsylvania of 1963.
Since CCAC is considered an instrumentality of the Commonwealth of Pennsylvania and is sponsored by Allegheny County, the college may buy against any Commonwealth of Pennsylvania or Allegheny County contract.
The Procurement Department's objective is to maintain an "open door" procurement policy that provides opportunity for all suppliers, regardless of race, color, creed or sex, to compete for ever-present operating needs of the college. To this end, we shall work to promote amiable supplier relations, to show concern for our supporting community and to establish respect for the college's image.
The CCAC Procurement staff is available to meet with vendors during office hours; however, to avoid a wait, call or email to schedule an appointment. Office hours are 8:00 a.m. to 4:30 p.m., Monday through Friday.
This web site is provided as an additional resource for vendors and suppliers who are interested in conducting business with CCAC. From this page, you can link to information regarding bid and RFP opportunities with CCAC; view and/or download our Standard Terms and Conditions for the Purchase of Goods and Services, which are incorporated in every contract and purchase transaction; obtain contact information for CCAC staff; and locate information about our procurement policies and procedures.
Bid/RFP Opportunities
The CCAC Procurement Department is accepting proposals for the following open bids and/or requests for proposal. Click on the active links below to obtain the desired bid/RFP packages or other related documentation. Please review the documents carefully to ensure compliance with all specifications and instructions. Contact the associated buyer if you have any questions or require clarification as to the requested information. In order to review and/or print available documents, you will need Adobe Acrobat Reader 4.0 (or newer).
It is the bidder's responsibility to check the website daily for changes to an active bid/RFP prior to the submittal deadline/opening. Any issued addenda will be posted in addition to the bid/RFP documents. The bidder will be held to the bid/RFP and all addenda. CCAC will not be responsible for any incomplete downloads, missing documentation or errors relative to this process.
All proposals are due by 2:00 p.m. on the specified date. Bid/RFP responses received after 2:00 p.m. on the specified date will not be accepted. We welcome you to visit regularly and thank you for your interest in doing business with CCAC.
BID/RFP Information
Click the button below to access CCAC's current and archived BID/RFP information.
Access Information
Information for Vendors & Suppliers
CCAC is committed to strengthening the communities we serve by identifying disadvantaged, minority and women-owned businesses that can provide goods and services in our operations. We continuously seek to create and enhance business partnerships that enhance our customer service, sustain economic vitality and better the communities that we serve.
Prospective vendors, suppliers, contractors and others interested in or seeking to do business with CCAC are encouraged to review our Supplier Guide to Purchasing in order to familiarize themselves with our policies, procedures and practices.
Vendors interested in being placed on CCAC's bid list may contact the Procurement Department. Interested vendors will be required to provide their company name, telephone number, email address and a description of commodities or services that the vendor provides. Vendors must also complete a Conflict of Interest Statement and an IRS W-9 form. Vendors that employ current CCAC employees in the capacity of an officer, director, manager or consultant may be disqualified from doing business with the college in accordance with CCAC's Conflict of Interest Policy.
Purchase orders may only be issued by the CCAC Purchasing Department. Purchases by any other means are not authorized. Vendors must reference the CCAC PO number on all invoices.
The Community College of Allegheny County, in recognition of its commitment to the community and in keeping with its mission statement and strategic plan, has established an MWDBE Procurement Policy to ensure that eligible minority, women-owned and disadvantaged business enterprises (MWDBE) have equal opportunity to participate fully and fairly in the college's procurement and contract awards. Please see the following documents for additional information:
CCAC has adopted policies to ensure that the college receives fair value in the purchase of all goods and services which it acquires and that fair and open competition is allowed for the provision of goods and services where practical. In order to provide for appropriate competition, the college utilizes the following system:
Construction and Repairs (in accordance with Article 35.51 of the PA Code):
- Contracts less than $5,000 may be awarded without soliciting competitive quotes or bids at the college's discretion.
- Contracts exceeding $5,000 but less than $20,000 require competitive quotes from at least three responsible bidders and shall be awarded to the lowest responsible bidder.
- Contracts in excess of $20,000 require the solicitation of sealed competitive bids and shall be awarded to the lowest responsible bidder.
All Other Purchases (excludes services of a professional nature or sole source procurements):
- Contracts less than $10,000 may be awarded without soliciting competitive bids at the college's discretion.
- Contracts exceeding $10,000 but less than $30,000 require competitive quotes from at least three responsible bidders and shall be awarded to the lowest responsible bidder.
- Contracts in excess of $30,000 require the solicitation of sealed competitive bids and shall be awarded to the lowest responsible bidder.
- Invitations to bid are publicly advertised in a daily newspaper of general circulation (currently, in the Tribune Review legal ad section and in the New Pittsburgh Courier) a minimum of one (1) time commencing at least ten (10) days prior to the date fixed for the opening of bids. Invitations to Bid and Requests for Proposals will also be posted on this website.
- Competitive bidding requirements may be waived at the discretion of the president or their designee in the event of unforeseen emergencies.
- Awards are made on the basis of the lowest responsible and responsive bid or quote received. In the case of an RFP, awards are based on a competitive negotiation with one or more vendors deemed to have satisfied the requirements of the solicitation.
CCAC Receiving Department
Goods and commodities purchased by CCAC must be delivered to the campus or administrative office location specified on the Purchase Order, and accepted by the designated receiver for that location.
| LOCATION | ADDRESS | HOURS | CONTACT |
|---|---|---|---|
|
Allegheny Campus |
M–F 9:00AM–4:00PM |
Joe Varvaro |
|
|
Boyce Campus |
M–F 9:00AM–4:00PM |
Karen Fusco |
|
|
North Campus |
M–F 9:00AM–4:00PM |
Mike Waldorf |
|
|
South Campus |
M–F 9:00AM–4:00PM |
Colleen Keefe |
|
|
West Hills Center |
M–F 9:00AM–4:00PM |
Jen Cowans |
|
|
Office of College Services |
M–F 9:00AM–4:00PM |
Terry Cleary |
Purchasing Department Contact
Michael Cvetic
-
Director of Purchasing - mcvetic@ccac.edu
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800 Allegheny Ave.
Pittsburgh, PA 15233